Administrative Assistant 3
Job ID: 280055
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
Job Summary
The Administrative Assistant 3 provides executive level administrative support to the VP for Government Relations at the direction of the Director of Admin Operations and serves as a member of the External Relations administrative assistant team. Administrative Assistant 3 serves as the first point of contact, responds to a wide variety of situations in a timely manner, and represents the office in the highest professional manner. Responsible for scheduling and coordination of meetings, managing travel for members of the office, managing the admin needs for the govt relations teams to assist with AUF credit card recon and maintains the department P-Card. In addition, the position will support Govt Relations events to include VIP visits, congressional tours, and hosting legislative committees. This position will interact on a consistent basis with faculty and staff, students, alumni, donors, and external community representatives.
Responsibilities
Responsibilities include, but are not limited to:
Provide direct clerical/administrative support in accordance with directives and deadlines. Coordination and management of the dally activities of the VP's calendar, travel itineraries and schedule.

• Maintains the calendar and serves as the primary point of contact for all meetings and events for the VP for Government Relations.
• Assures accurate and efficient appointment scheduling. Manages meeting and event logistics for Government Relations.
• Routinely schedule meetings with executive leadership offices and orchestrate calendars based on availability.

Assist with travel arrangements for Government Relations staff, including preparing/reviewing travel requests, authorizations, expense reports, process registrations and assist with making airline reservations, if needed. Responsible for ensuring compliance with all applicable state and institutional policies. Tracks reimbursements and logs receipts ensuring comprehensive travel records are maintained in accordance with travel guidelines & procedures.
Processes and tracks purchase requests, check requests, foundation credit card expenses, and IDRs. Maintains departmental P- Card. Ensure all expenses are maintained in accordance with USG and AU guidelines & procedures. Orders & stocks office supplies.
Support critical events and activities, including state legislative and congressional campus visits/meetings and Augusta University's annual advocacy day at the Georgia State Capitol.
Compose, edit, proofread, and format relevant documents pertaining to meetings, events, and communications from the Government Relations team. Maintain and update files, records, and computerized databases. Accurately files documents for future retrieval.
Fields telephone calls responding with information when needed or referring calls to appropriate resources, when necessary, routes messages accurately and appropriately. Serves as first point of contact for the office, all visitors, and constituents. Reviews and routes mail.
Works collaboratively with the unit of External Relations. Serves as a member and a backup to the administrative assistant team under the direction of the Administrator for the President's Office.
Perform all other job-related duties as assigned.
Required Qualifications
Bachelor's degree from an accredited college or university and two years of progressively responsible administrative support experience
OR
Associate's degree from an accredited college or university and five years of directly applicable experience
OR
High School diploma, GED, or equivalent from a recognized State or Federal accrediting organization and eight years of directly applicable experience
Preferred Qualifications
Bachelor's degree from an accredited college or university and five years of experience working in a high-level administrative support capacity. Understanding of Government Relations.
Knowledge, Skills, & Abilities
Ability to maintain confidentiality
Detail-oriented with strong prioritization and organizational skills.
Excellent interpersonal, verbal, and written communication skills
Proficient in Microsoft Office and other computer software/databases
Excellent customer service skills; must be a problem solver who works quickly.
A team player willing to offer support. Must use discretion and be able to work across multiple areas.
Shift/Salary/Benefits
Shift: Days; Monday - Friday
Pay Band: B6
Salary Minimum: $18.85 - Midpoint: $23.56
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 12/23/24 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search Job Opening ID: 280055
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=280055&PostingSeq=1
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