Specific Duties & Responsibilities

Partner with and act as liaison and final point of contact with departmental faculty and/or staff and the Office of Research Administration (JHURA) toward the planning and development of assigned application submissions to various private agencies/foundations, commercial companies and some federal offices.
Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Submit and review all grant proposals for assigned faculty. Process review involves checking for accuracy, content, and adherence to all relevant guidelines and compliance with the University and/or agency regulations and restrictions.
Manage all assigned grant proposal submissions to ensure timeliness and accuracy for assigned Faculty/Principal Investigator (PI) review.
Manage related post-award processes, including award setup, review, account setup verification, and ensuring that faculty/staff payroll is setup appropriately.
Monitor receipt of payments/revenue from sponsors. May participate in the development of payment schedules.
Reviews and assists Sponsored Projects Shared Services with preparation and submission of all progress reports and Financial Status Reports (FSR’s)
Work with domestic and international sites in terms of compliance, sub awards, invoicing, vendor payments.
Administer the expenditure of funds, ensuring that funds are expended according to sponsoring organizations stipulations and appropriate university guidelines.
Recommend and implement changes to ensure balanced accounts.
Analyze budget patterns, project expenditures and develop financial reports for forecasting, trending, and results analysis for assigned PI’s.
Directly works with out of country field offices to report and reconcile foreign expenses on a monthly basis, via Imprest Accounts. In conjunction with foreign offices ensures field project budgets are spent properly and reported according to Johns Hopkins policies.
Participates in regular meetings with foreign offices to ensure compliance to these policies and troubleshoot any areas of concerns.
Monitors employment contracts, agreements, and everyday expenses of field offices and uses them in budget development, expense tracking and projections.
Develop and submit requests for new subaward agreements, independent contractors, and service agreements. See requests through from start to finish.
Monitor sub-recipients invoicing, payment and assists in sub-recipient desk reviews and audits.
Complete the monthly reconciliation process to monitor expenditures on assigned accounts.
Monitor, identify and communicate over expenditures directly to PIs including the Financial Manager and resolves funding shortfalls or surpluses.
Prepare non-payroll cost transfers to fix any erroneous charges as needed.
Submit EFORMS in SAP to allocate salary distributions for assigned faculty/support staff.
Meet regularly with assigned Faculty to review accounts, forecast spending for future grant submissions.
Update salary shortfall reports for review by Financial Manager and related faculty.
Remain updated on changes in policy and sponsors’ requirements.
Identify budget issues, provide alternative solutions and resolve problems
Use various software applications, such as spreadsheets, relational databases, statistical packages and graphics packages to assemble, manipulate and/or format data and/or reports.
As needed, assist in training other budget staff with financial processes, policies and procedures.
Work independently with minimal supervision, manage administrative and financial activities for assigned faculty as they relate to sponsored and non-sponsored projects
Perform miscellaneous related duties as assigned.
This position has an on-site requirement of 3 days in office.


Special Knowledge, Skills, & Abilities

Strong Microsoft Excel skills and programming.
Knowledge of SAP.
Knowledge of Coeus.
Knowledge of budget preparation and grant submission process.
Basic knowledge of eRA Commons, ASSIST and Workspace.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Timely and good communication skills using the spoken and written word.
Attention to detail and organization.
Internal & External Contacts Required as part of the job.
Confers with appropriate internal and external administrative/financial offices to ensure that required procedures are followed.
Serves as liaison between JHSPH Finance, JHURA and unit areas.


Specific Physical Requirements

Sitting in a normal seated position for extended periods of time.
Reaching by extending hand(s) or arm(s) in any direction.
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.


Minimum Qualifications
Bachelor's Degree.
Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.