Unit Mission Statement
Tribe Chemistry’s mission is to equip students to become successful scientists and engaged citizens. Here students learn to think broadly, deeply, and creatively about the atomic world and its effects on the macroscopic world. We accomplish this with innovative classroom instruction, engaging laboratory experiences, and high-impact, faculty-mentored research in a supportive and inclusive environment. Students and faculty members explore how chemistry connects to the broader world through a dynamic, engaging curriculum and interdisciplinary approach to research.

Cultivate a Holistic Learning Environment
Enhance classroom pedagogy by coupling it with contemporary research at the frontiers of chemistry
Prepare students for diverse opportunities, including direct entry into the workforce
Develop skills to interpret data and effectively communicate scientific knowledge to a variety of audiences
Encourage students to develop and test scientific hypotheses
Showcase how chemistry impacts health, the environment, and society
Stimulate excitement about chemistry and science
Offer synergistic B.S., and M.S., degree programs.

Promote Research Opportunities
Support research programs and expand opportunities for students to engage in faculty-mentored projects
Maintain a vibrant summer program dedicated to full-time student research
Produce original scholarship and maintain a visible presence in the broader chemistry community
Ensure access to a wide variety of modern scientific instrumentation
Enhance the research experience of our B.S., and M.S., students through both faculty and peer mentorship.

Build Relationships
Foster close professional relationships between students and faculty members in an open and inclusive environment
Interact with local communities and schools to promote chemical literacy
Engage alumni in sustaining and growing our program
Support campus initiatives and programs.
Position Summary
William & Mary’s Chemistry Department is seeking qualified applicants for the full-time position of Administrative Coordinator, whose efforts will support administrative staff, faculty and department leadership. Under the supervision of the Administrative and Fiscal Supervisor, this position will support the administrative and programmatic needs of the department and its laboratories.

Primary responsibilities include:

Administrative support for the office and laboratories to include ordering supplies, distributing mail, coordinating travel logistics and reimbursements, and assisting with department communications and technological support.
Administrative and operational support for the undergraduate and graduate chemistry programs.
Serving as first point of contact to office visitors, students, and faculty in person and by telephone and assist to answer or refer inquiries.
Arranging and coordinating program meetings, colloquiums, lectures, guest travel, and special events to include catering, logistics, and agenda.
Providing records management for student files, department records, and maintenance of spreadsheets for departmental operations.
Assign work to be completed by part-time student office workers.


Conditions of Employment
Occasional evening and weekend work required, i.e., during commencement, open house, homecoming, lectures, special events, etc.

This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
Essential Designation No
FLSA Non-Exempt
Position Restricted? No, this is a continuing E&G funded position and not term-limited
Position Term 12 month - Continuing
Position Months Faculty or Staff: 12 month
Required Qualifications
High School graduate or equivalent
Some knowledge of general employment/hiring practices and procedures
Working knowledge of administrative and office support functions, office equipment, and office management, including practices, protocol, and customer-service etiquette
Proficiency in computer skills to include Internet browsers and Microsoft Office: Word, Excel, PowerPoint, Outlook, and Teams
Familiar with fiscal administration and general accounting practices and procedures, as well as tracking and projecting expenditures
Ability to learn and work effectively with productivity systems and applications including course scheduling (e.g., Banner).
Ability to interpret and apply organizational policies, procedures in accordance with state & federal guidelines
Demonstrated experience in customer service with ability to communicate effectively, both verbally and in writing, and disseminate information effectively with a diverse population of faculty, staff, and students

Preferred Qualifications
Bachelor’s degree from an accredited institution or an equivalent amount of education and experience
Experience working in a higher education office environment
Prior fiscal administration, course scheduling, or academic program administration experience
Working knowledge of general hiring practices and procedures
Knowledge of procurement & purchasing policies and procedures
Experience maintaining web pages such as Cascade, Blackboard and Outlook, group calendars, and/or listservs
Experience with interpreting and applying organizational policies, procedures in accordance with state & federal guidelines

Is the position remote work eligible? Hybrid (works remotely at least 1 day per week but not full-time)
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range $43,600
Advertised Pay Range Statement
University Salary Range U05
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none