Research Portfolio Administrat

Harvard Medical School

Boston, MA

ID: 7251751 (Ref.No. hh-65910BR)
Posted: June 4, 2024

Job Description

Position Description
Reporting to the Assistant Director of Finance, this position provides comprehensive pre-and post-award research support for multiple research groups portfolios within the department of Immunology. This position oversees the full lifecycle of grants from a diverse range of federal sponsoring agencies, non-federal institutions, industry and foundations plus internal Harvard funding which consists of startup fund and gift accounts in the Department of Immunology.

Responsibilities include but are not limited to:
  • Assist in the preparation of grant and fellowship applications, including budget development, hands-on guidance, and review for accuracy and completeness.
  • Develop and maintain accurate financial projections for faculty members, proposing alternative spending plans as needed.
  • Authorize payments and procurement transactions for all lab expenditures, ensuring compliance with financial policies and regulations.
  • Reconcile financial accounts on a monthly basis, prepare corrective and routine costing allocations in the general ledger, and manage effort certifications.
  • Ensure compliance with federal, state, granting agency, and university policies and regulations, communicating policy updates to faculty and lab personnel.
  • Proactively escalate issues and concerns to the Assistant Finance Director in a timely manner.
  • Collaborate with a team of research administrators to streamline processes and ensure efficient grant management.
  • Clearly communicate technical and financial information to faculty, lab personnel, and stakeholders in a timely manner.
  • Perform any additional job duties as required to support the department's research efforts.
Basic Qualifications
2+ years of grants management or related finance or accounting experience required.
Additional Qualifications and Skills
  • Advanced knowledge of Microsoft Excel and demonstrated research administration or finance experience in an academic or non-profit environment preferred.
  • Excellent organizational, verbal, problem solving, and interpersonal skills required.
  • Must be able to take initiative and manage multiple projects simultaneously with frequent deadlines in an interactive environment.
  • Excellent attention to detail is critical.
Additional Information
This is a three-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position. 

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.