Job Description

The Fralin Biomedical Research Institute is seeking an HR Assistant to provide administrative support to FBRI and HS&T. This position assists with personnel records, leave administration, wage payroll, HR correspondence, and the processing of HR documentation while maintaining employee records in accordance with university policies and procedures. The ideal candidate will have strong administrative experience, experience handling confidential information, and excellent organizational skills. Success in this role requires a strong commitment to customer service, collaboration, attention to detail, effective communication, and the ability to manage multiple priorities in a fast-paced environment.

This position supports a variety of HR functions, including maintaining employee directories, monthly leave records, assisting the Senior HR Manager with new hire documentation, processing wage time entry, communicating deadlines to ensure compliance, and performing other related duties as assigned. The HR Assistant also supports onboarding and offboarding activities, daily HR operations, and compliance with university and departmental processes.

This position offers opportunities for professional growth and expanded responsibilities over time. As experience is gained, the HR Assistant may assist with program coordination, process improvement initiatives, and additional HR projects in collaboration with the Senior HR Manager.

Required Qualifications

• Excellent communication skills with exceptional attention to detail.
• Experience working in a demanding, fast-paced environment. Possesses a high level of organization and time management skills to manage time sensitive and competing priorities.
• Must have excellent interpersonal, organizational, and communication skills, and the ability to interact respectfully with all individuals.
• Proven ability to cultivate positive working relationships, build and maintain a team-based approach, and gain the trust and respect of all levels of internal and external constituencies.
• Demonstrated ability to work with sensitive and confidential matters and perform duties with a high level of professionalism, confidentiality, flexibility, discretion, judgment, diplomacy, and tact.
• Demonstrated proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, as well as other standard office technologies.

Preferred Qualifications

• Associate or bachelor’s degree, or an equivalent combination of education and experience.
• One year of experience supporting human resources functions.
• Experience with payroll, human resources, and/or employee onboarding
• Experience using systems such as HRIS, applicant tracking systems, Banner, PageUp, or similar platforms.