Administrative Assistant 1 - Pulmonary
Job ID: 283082
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.
Job Summary
This position performs all academic functions and supports the Pulmonary/Critical Care Fellowship Program and is responsible for supervising/supporting nine fellows and the Program Director.
Responsibilities
The duties include, but are not limited to:
ADMINISTRATIVE: Provides administrative support to the Fellowship Program Director, All 9 fellows, and assigned faculty along with providing general assistance to the Pulmonary Division. Maintains and monitors the fellowship budget and day-to-day operations of the program. Provides back up for on-call/rotation schedule maintenance. Assist the Fellowship Director and fellows with presentation preparation. Complete the following requests as needed: check requests, key requests, IDR's, transcribe dictations, travel authorizations, travel reimbursement, prepare recommendation letters etc. Exercises judgement and detailed knowledge of department and/or institutional procedures related to the work performed. Coordinate conferences and in-services to include invitations, schedule speakers, complete and maintain appropriate documentation, secure location and prepare agenda.
PROGRAM COORDINATOR: Work with Chief Fellow to organize yearly rotation schedule for fellow rotations to ensure all requirements are met for successful completion of Pulmonary Fellowship Program. Arrange all outside rotations for fellows to include travel arrangements. Attend monthly coordinator's meeting and follow up with any requested action and attend quarterly GMEC meetings. Compile and organize documentation necessary to successfully maintain accreditation of program per ACGME requirements including compilation of the Self Study. Process, review and organize all fellowship applications using ERAS, coordinate interview schedule and maintain database of faculty evaluations of applicants. Collect and file all documentation from selected applicants before starting the program. Process all letters of recommendation/evaluation and credentialing requests for past & present fellows. Complete VA Housestaff assignments and review VA financial statement. Complete Curriculum Inventory Report and maintain appropriately. Prepare and distribute monthly conference and event calendar. Maintain close working relationship with GME office at all times. Reserve room, equipment, etc. for all conferences. Coordinate and schedule speakers for Core Lectures.
TRAVEL/LEAVE COORDINATION: Obtain documentation from fellow. Prepare all required forms (i.e. travel requests, check request, etc.). Process requests from fellow for leave and/or call changes (off-campus, annual, sick, etc.). Coordinate travel arrangements, if necessary. Assess clinical coverage needs. Ensure all coverage arrangements have been finalized before submitting to the Section Chief for final approval. Ensure all paperwork is complete and finalized within two weeks of departure date. Maintain accurate and individual travel files ensuring all documentation is kept orderly.
OTHER: Perform all other related duties/tasks as assigned.
Required Qualifications
Associate's degree from an accredited college or university in a related field and a minimum of three years progressively responsible experience in administrative support positions.
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.
Preferred Qualifications
ACGME Program Coordinator experience
Knowledge, Skills, & Abilities
Proficient in Microsoft Office and other computer software/databases.
SKILLS
Excellent interpersonal, written, and verbal communication skills. Must demonstrate initiative, resourcefulness, and problem-solving skills.
ABILITIES
Ability to work independently; exercise sound judgment and logical reasoning; maintain confidentiality.
Shift/Salary/Benefits
Shift: Days; Monday - Friday
Salary Range: $15.77-$18.89hourly
Pay Band: B2
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 3/28/25 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
Search for Job ID: 283082
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=283082&PostingSeq=1
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