Administrative Assistant I
Department: Cardiovascular Biology
Location: Oklahoma City, OK
Position Overview and Responsibilities
The Cardiovascular Biology Research Program is seeking an experienced Administrative Assistant to provide comprehensive administrative and organizational support to Principal Investigators (PIs) and the department. This onsite position requires a proactive individual with strong organizational and communication skills to manage various tasks and responsibilities in a fast-paced research environment.
Some examples of responsibilities include:

Provide organizational support to multiple PIs, managing priorities and deadlines.

Manage grant submissions for NIH and other funding agencies, including budget preparation plus assembly and reviewing applications for compliance and copy editing.

Correspond with outside institutions and collaborators for joint applications and progress reports.

Update and organize CVs and Biosketches for PIs on an ongoing basis.

Monitor publications for Public Access compliance.

Draft and edit letters and other administrative paperwork.

Maintain strict confidentiality of salary and other sensitive information.

Organize and maintain records of grant effort distribution and monthly accounting reports.

Notify PIs of deadlines for grant reporting, membership renewals, abstracts, and meetings.

Manage PI calendars and shared equipment scheduling calendars.

Prepare materials for shipment as needed.

Arrange travel and process reimbursements for PIs and lab staff.

Assist with purchasing office equipment and supplies while maintaining shared departmental spaces.

Plan and coordinate all aspects of guest speaker visits, meetings, and seminars.

Meet regularly with the Department Chair and administrative staff to review workloads, deadlines, and office operations.

Collaborate with administrative staff for general departmental support.
The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion. This role is vital in supporting cutting-edge cardiovascular research and maintaining the program's operational excellence.
Minimum Qualifications

High school diploma, GED, or equivalent, with a minimum of 3 years of clerical experience, or an equivalent combination of education and experience.

Proficiency with Windows, Microsoft Word, PowerPoint, and Excel.

Familiarity with Google shared calendars is preferred.

Strong oral and written communication skills.

Highly organized, detail-oriented, and able to meet deadlines.

Comfortable handling multiple tasks efficiently while producing high-quality work.

Ability to work independently and collaboratively with other administrative staff, departmental teams, and the foundation.

Skilled at interacting effectively with a diverse group of people, personalities, and cultures.

Demonstrates strong initiative, responsibility, and adaptability.
Preferred Qualifications
College degree and/or previous experience as an administrative support in a biomedical research setting.
Work Hours
Typically, Monday through Friday from 8:30AM to 5:00PM.
OMRF Overview
Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation's oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer's disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation's leaders in patents per scientist.
Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, ". . . so that more may live longer, healthier lives." Successful candidates will demonstrate commitment to this mission.
OMRF Benefits
We offer competitive salaries and comprehensive benefits to full-time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite cafe, free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here.
OMRF is an Equal Opportunity Employer.
To apply, visit https://omrf.hrmdirect.com/employment/job-opening.php?req=3309701&req_loc=614662&&#job

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