Administrative Assistant 1
Job ID: 276727
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
College/Department Information
The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.
Job Summary
This position will provide administrative support to the faculty and staff at the Georgia Prevention Institute. Primary responsibilities include maintenance of assigned research grants to include all related expenditures, reconciliation of expenditures, assisting in grant preparation, monthly p-card reconciliation, back-up for monthly/biweekly TimeNet, preparing travel requests and expense statements, preparing documents for auditing purposes, proper filing and archiving.
Responsibilities
Responsibilities include, but are not limited to:
ADMINISTRATIVE DUTIES: Place and track orders for assigned research grants for equipment and supplies via PeopleSoft, act as contact with procurement and/or appropriate vendors to ensure timely delivery and resolve issues pertaining to purchases and assist with grant preparation as needed.
ACCOUNTING LEDGERS/EXPENDITURES: Maintain all assigned monthly accounting ledgers and monitor expenditures, prepare travel requests and travel expense statements for faculty and staff, monitor monthly activity on grants to ensure the availability of funds, prepare Budget Amendments and Cost Transfers as necessary, contact DSPA, Financial Accounting, Purchasing, and the Budget Office to resolve any ledger discrepancies.
P-CARD MANAGEMENT: Allocate monthly p-card expenditures for faculty and staff in WORKS system, prepare documents for monthly audits from Audit and Compliance and DSPA and provide justification as needed, copy and file related documents.
GENERAL DUTIES: Provide back-up assistance to the GPI office assistant to include answering the phones, assisting research subjects and other visitors for each study, perform general clerical duties to include typing correspondence, sending packages by outside courier services, mail distribution and delivery, receipt and deliver of supplies, back-up for monthly and bi-weekly TimeNet in OneUSG, inventory tracking and ordering, arrange audio visual equipment and/or assistance, manage calendars.
OTHER DUTIES: Perform all other job-related duties as assigned.
Required Qualifications
Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions;
OR
High School diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years progressively responsible experience in administrative support positions.
Knowledge, Skills, & Abilities
Ability to maintain confidentiality.
Excellent interpersonal, verbal, and written communication skills.
Proficient in Microsoft Office and other computer software/databases.
Detail-oriented with strong prioritization and organizational skills.
Shift/Salary/Benefits
Shift: Days; Monday - Friday.
Pay Band: B2
Salary Minimum: $15.77 - $18.78 hourly.
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search Job Opening ID: 276727.
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.
Select University Faculty & Staff > Internal Applicants if you are a current university employee.
If you need further assistance, please contact us at 706-721-9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=276727&PostingSeq=1
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