Clerkship Program Coordinator 2
Job ID: 276969
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.
Job Summary
This position works collaboratively with campus leadership and admin staff to continually provide clerkship and enrichment year students optimal support and experiences. They will participate in academic performance hearings; provide guidance to students on various study skills and strategies for learning; provide faculty development in teaching and evaluation strategies and current technologies appropriate to the department. They will also provide curricular support to all students on the Savannah Campus by maintaining a reliable schedule of office hours for student advising and consultation. They will display behavior consistent with professional ethics and perform other duties as assigned.
Responsibilities
The responsibilities include, but are not limited to:
Curriculum Responsibilities

• Assist with academic office events such as Match Day, Hooding Ceremony, White Coat, etc.
• Assist the Associate Dean for Student Affairs, Head of Dept. with any projects as needed.
• Provide correspondence for pre-clerkship students
• Organize orientation activities for students
• Assist faculty with travel expense forms
• Acts as a student liaison between the students, Academic Affairs, and Curriculum. Serves as point of contact for service learning
• Assist in the student admissions and onboarding process.
• Serve as point of contact for Module Directors and provide in-person support for classroom and online learning sessions
• Assist in the student promotions and professionalism process.
• Provide support for in-person and online assessments
• Help develop and maintain online teaching platforms and communications with students
• Coordinate and facilitate campus meetings, including professional development sessions and meetings with community partners
• Assure students are credentialed for clinical rotations at host hospitals and practice sites. Schedule EMR training and conduct hospital orientations as needed for individual hospital systems. Serves as the liaison between the Dean's staff of the SE campus and the host hospital and practice sites.
• Assists with student preceptor assignments and helps to assure students meet the academic requirements for year level. The coordinator makes verbal and written reports to the curriculum office on student progress in compliance with MCG's clinical requirements.
• Makes personal visits (when possible) to MCG medical students completing their rotations in community-based settings to assure satisfactory experiences. Coordinates regularly scheduled meetings between students, clinical faculty, and the dean's staff.
• Serve as chief proctor for NBME exams on the SE campus and assures computer compliance, enrollment and assignment to the appropriate site for examinations. Helps to maintain computer and internet access for staff and students on the campus.
• Assists the Dean's staff in the identification, recruitment and credentialing of clinical faculty as necessary for the campus. Help clinical faculty with their access to MCG's computer programs (ONE45/D2L). Assists in preparation of presentations to educate and recruit students to the clinical campus and to MCG.
• Liaise with other clinical campuses, their coordinators and leadership to assure comparable clinical and academic experiences. Coordinates housing assignments with host hospital systems and Magnolia Coastlands AHEC for students and enters clinical rotation hours into the Preceptor Tax Incentive Program (PTIP) database for volunteer faculty.

General Responsibilities

• Work collaboratively to continually provide students optimal support and experiences
• Participate in academic performance hearings
• Provide guidance to students on various study skills and strategies for learning
• Provide faculty development in teaching and evaluation strategies and current technologies appropriate to the department
• Provide curricular support to all students on the Savannah Campus
• Provide and maintains a reliable schedule of office hours for student advising and consultation
• Display behavior consistent with professional ethics
• Performs other duties as assigned.

Required Qualifications
Educational Requirements
Bachelor's degree from an accredited college or university and 4 years professional or administrative experience to include minimum of 2 years of educational program experience or similar experience OR Associate's degree from an accredited college or university and 7 years professional or administrative experience to include minimum of 4 years of educational program experience or similar experience; OR High school diploma, GED or equivalent from a recognized state or federal accredited organization and 10 years professional or administrative experience to include minimum of 6 years of educational program experience or similar experience.
Preferred Qualifications
Additional Preferred Qualifications
Bachelor's degree from an accredited college or university and a minimum of 1-year educational program or similar experience.
Knowledge, Skills, & Abilities
ABILITIES
Ability to maintain confidentiality and meet deadlines
Excellent interpersonal, written and verbal communication skills. Proficient in Microsoft Office and other computer software/databases Ability to work independently; exercise sound judgment; make responsible and timely decisions
Shift/Salary/Benefits
Shift: Days/M-F
Pay Band: 8
Salary: Minimum $21.83/hourly - $21.87/hourly
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 9/18/24 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success.
Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=276969&PostingSeq=1
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