Office Coordinator

Job ID: 277278
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The College of Allied Health Sciences at Augusta University trains and educates today's health care professionals: the therapists, technicians, administrators, managers and assistants who are the backbone of our country's health care workforce.

As the nation's population ages and increasingly struggles with chronic disease and disability, as well as health care reform, our mission of educating premier health care professionals has never been more vital. We stay on the leading edge of national trends and advances in science, technology, and professionalism. In just the last decade, we have expanded our graduate programs nearly 250 percent, bolstered our clinical mission, and multiplied our research initiatives threefold. Our students enjoy clinical opportunities across Georgia. We were an early proponent of interdisciplinary and distance education, and we continue to lead the way with our innovative programs.

Job Summary

Responsible for providing support to CAHS administration and department chair, by planning, organizing, as well as budget and operational management in the Department of Allied Health Professions. This position will provide support for several complex programs: Dental Hygiene, BS Health Administration, Clinical Laboratory Sciences, Health Information Administration, Nuclear Medicine Technology, Radiation Therapy, and Respiratory Therapy.

Responsibilities

The duties include, but are not limited to:

BUDGET MANAGEMENT: Responsible for managing departmental budgets from all fund sources for seven programs. Purchase office and clinical supplies, equipment, furniture, etc. Manage and reconcile all departmental budgetary accounts for all fund sources. Authorize and submit requisitions, check requests, travel authorizations/ reimbursements, and as well as preparation of budget amendments. Review pre-payroll reports and distributions. Monitor and make recommendations regarding utilization of departmental resources and efficiencies.

BUSINESS OPERATIONS: Ensure efficiency of business operations. Provide general clerical support: answering the main phone line, greeting visitors and students, and directing guests to the appropriate areas. Develop, implement, and monitor compliance of administrative policies and procedures. Ensure administrative and operational support is adequately provided.

SUPERVISE: Supervise Administrative Assistant I

PERSONNEL: Responsible for timely processing of personnel paperwork for staff and faculty positions, including time and attendance, effort reporting, etc. Initiate all personnel actions including ePars, employment requests, faculty/staff recruitment, faculty/staff initial employment documentation, adhoc salary changes, etc.

DEPARTMENT PROJECTS: Compile data for confidential reports, surveys etc.; meet with chair and program directors to plan necessary departmental activities. Responsible for special projects as assigned by the chair.

INVENTORY: Serves as Assistant Property Control Officer for the department. Submit Asset Management paperwork for relocation, transfer, and/or surplus. Complete annual inventory audit and Equipment Loan Agreements. Maintain complete inventory listing to include computers, printers, fax machines etc.

OTHER DUTIES: Perform all other job-related duties as assigned.

Required Qualifications

High School Diploma, GED, or equivalent from a State or Federal accrediting organization and nine years' progressively responsible office experience to include demonstrated supervisory experience and direct budgetary management experience.

OR

Associate's degree from an accredited college or university in a related field and a minimum of six years' progressively responsible office experience, to include supervisory experience.

Preferred Qualifications

Graduation from an accredited college or university with a minimum of an Associate's degree in a related field. Five or more years of experience as an office manager with budgetary and supervisory experience.

Knowledge, Skills, & Abilities

KNOWLEDGE
Proficient with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases.
Testing will be required to determine actual proficiency of office software and procedures. Additional testing will be conducted to determine advanced competency levels of writing abilities.



SKILLS
Excellent customer, interpersonal, multi-tasking, organizational, and verbal/written communication skills



ABILITIES
Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records, and make independent decisions.

Shift/Salary/Benefits

















Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. \"Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success.\"

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=277278&PostingSeq=1

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