Position Description

The Office for Diversity Inclusion and Community Partnership (DICP) is seeking a detail-oriented and proactive Program Assistant to support the Commonwealth Fund Fellowship in Minority Health Policy at Harvard University. This role involves fellowship seminars and special sessions, post fellowship support, recruitment and evaluation and other fellowship programs assistance. This role is ideal for someone who excels at coordination, enjoys working with diverse stakeholders, and has a keen interest in health policy and research.

Key Responsibilities:

Fellowship Course and Seminar Coordination

• Manage logistics for health policy courses seminar series
• Schedule and coordinate speakers, including travel arrangements
• Attend classes/lectures to gather and analyze evaluations
• Prepare notes and maintain records for courses and lectures
• Assist in preparing interim and final reports Fellowship Program Support
• Provide logistical assistance for Fellows\' Journal Clubs and special sessions
• Support fellowship recruitment, selection, and annual meetings
• Coordinate fellow activities and arrange travel as needed
• Support fellowship overall evaluation and conduct exit interviews for current fellows and manage annual surveys for alumni and fellowship contributors

Research Assistance

• Conduct library and internet research
• Perform literature reviews
• Gather and process data for ongoing projects Alumni Network Management
• Maintain and update the Reede Scholars online alumni database
• Develop alumni spotlight profiles
• Update alumni information on the DICP website
• Manage alumni listserv
• Provide administrative support for Scholars\' Symposium and regional meetings
• Conduct follow-up interviews with alumni fellows

Basic Qualifications

Three or more years of related experience. Education beyond high school may count towards experience.

Additional Qualifications and Skills

• Familiarity with the Harvard system is preferred.
• Strong oral and written communication skills, organizational skills, and attention to detail.
• Able to handle numerous projects, prioritize the take initiative. Capable of working independently as well as a team.
• Ability to deal with individuals at all levels within and outside of the University.
• Strong computer skills required (MS. Office, Filemaker Pro.)

Additional Information

This is a term appointment, with an end date of June 30, 2026, with the possibility of renewal contingent on funding.

Please note this is a part-time, 20 hours (.57 FTE) per week position.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values   
https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.