Office Coordinator

Ball State University

Muncie, IN

ID: 7279173 (Ref.No. BSU44771)
Posted: 3 months ago
Application Deadline: Open Until Filled

Job Description

Perform duties related to the finances, facilities, events, and administration of the School of Art. Work flexible hours for evening and weekend events as needed.

The School of Art welcomes applications for Office Coordinator. The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay

Job Function:

Perform duties related to the finances, facilities, events, and administration of the School of Art. Work flexible hours for evening and weekend events as needed.

Minimum Education:

Associate’s degree or:
1. An equivalent combination of two years of education and related experience in office administration / secretarial work or related field, or:
2. Two years of related experience in office administration / secretarial work, or related field.

Preferred Education:

Bachelor's degree or equivalent.

Minimum Experience:

At least one year of general office or secretarial experience.

Preferred Experience:

Accounting or budgeting experience.

Duties and Responsibilities:

Oversee multiple unit financial accounts; utilize spreadsheet software and prepare budgetary reports; process orders, fees, payments, reimbursements, and other financial transactions; serve as point of contact for vendors, faculty, and staff with regard to purchases and financial transactions; prepare and submit EPAFs; coordinate access to and reporting related to multiple departmental credit cards.
Maintain the security and upkeep of facilities, supplies, and equipment; coordinate custodial, maintenance, renovation, and move/excess requests; issue keys, activate student/employee ID cards for access to rooms and buildings, and issue lockers; routinely inspect facilities for areas in need of maintenance; coordinate with risk management to ensure facilities are in compliance with university policies.
Provide office support for Director, Associate Director, and other faculty/staff; answer telephone and greet visitors; answer questions and requests for information; communicate and coordinate workflow with faculty, staff, and students; process, sort, and distribute mail, shipments, and deliveries; maintain office the office’s equipment and appearance.
Interview, hire, train, and supervise student office and gallery workers.
Serve as back-up support for other School of Art staff as needed.
Perform other related duties as assigned.
Maintain regular and predictable attendance.
Assist with planning and executing unit events (receptions, retreats, recruitment events, etc.), including scheduling, invitations/promotions, catering, setup, breakdown, and other related tasks.

At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.

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