Department:

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Temporary (Fixed Term)

Job Req ID:

R105519

Minimum Requirements:

HS or GED and one year of related experience, or an equivalent combination of education and experience.

Position Description:

The University of Louisville's Controller’s Office is seeking a highly organized and intuitive Temporary Administrative Assistant to join our team in a fast-paced environment. This role is crucial in supporting our Workday ERP System Implementation Workstream Leads. The ideal candidate will have excellent time management skills, proficiency in Microsoft Excel and Outlook, and the ability to communicate professionally with all levels of management.

This position offers the opportunity to transition from a temporary to a permanent role based on performance and business needs. The successful candidate will thrive in a dynamic and fast-paced environment, demonstrating adaptability and a proactive approach to problem-solving.

Key Duties and Responsibilities:

• Calendar Management: Efficiently manage Outlook calendars for Workstream Leads, scheduling meetings and ensuring optimal time utilization.

• Meeting Coordination: Schedule and organize meetings, ensuring all necessary materials and information are prepared in advance.

• Note Taking: Accurately record meeting minutes and distribute them to relevant parties.

• Ad Hoc Projects: Assist with various projects as needed, demonstrating flexibility and initiative.

• Data Entry and Accounting Support: Provide support with data entry tasks.

Preferred Qualifications:

• Experience: Experience in an administrative or accounting role.

• Skills:

  o Proficient in Microsoft Excel and Outlook.

  o Excellent time management and organizational skills.

  o Strong communication skills with the ability to interact professionally with multiple levels of management.

  o Ability to work intuitively and handle multiple tasks simultaneously.

Compensation Target: $20 per hour, 37.5-hour work week

This is a temporary position with an opportunity to have a hybrid schedule; a minimum of 2 days per week in the office. This position offers the opportunity to transition from a temporary to a permanent role based on performance and business needs. The successful candidate will thrive in a dynamic and fast-paced environment, demonstrating adaptability and a proactive approach to problem-solving.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.