Description of Work Unit
The business office manages all Fiscal and Human Resource operations for the Department of Mathematics including tenure track and CCA faculty, postdoctoral fellows, research scientists, administrative professionals, state classified, graduate students, and all hourly employees. This includes all salary, payroll, workmen’s comp, p-card allocations, travel, purchasing, post award sponsored research and account reconciliations and budget reports for over 150 employees.
Position Summary
This position will assist Principal Investigators (PIs) with the post-award allocations of the grant proposal to keep in compliance with the Office of Sponsored Programs regarding the spending of the grant awards guidelines and deadlines.
Maintain pre-travel and post-travel allocations associated with all employees in the department of mathematics
Train for back-up coverage for HR transactions including paper work for all new hires within the department and monitor HR reports for reappointments, suspensions, or terminations, and immigration status.
Train for back-up coverage for all P-cards allocations, enforcing all guidelines and policies of the university.
Participate in all Professional Development related to this position for HR, grants, P-card, and Travel.
Communication with walk-in traffic, and email correspondence.
Maintain employee paperless records.


Minimum Qualifications
To be considered for this position, candidates must demonstrate in the application materials:

A combination of related education and/or relevant experience in an occupation related to the work assigned, which may include experience with bookkeeping, procurement cards, or travel reports, equal to two (2) years. *Please note, unofficial or official transcripts must be attached with this application if using related education.

Substitutions
Preferred Qualifications
The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

Experience with Sponsor Programs rules, regulations, and procedures.
Experience in a higher education setting.
Experience with federal sponsors in a higher education setting.
Experience with Cost Accounting Standards.
Experience with grant post award processes.
Demonstrated ability to foster collaboration and cooperation among a diverse group of individuals.
Strong written and verbal communication skills
Experience and working knowledge of accounting and information systems including Kuali Financial and Oracle HR Systems.
Bachelor’s degree in accounting, finance, business or related field.
Directly related state service experience

Essential Job Duties
Job Duty Category Post Awards (weekly)
Duty/Responsibility
Provide responsive and accurate post-award financial support to Principal Investigators
Act as Fiscal Officer for approximately 30 sponsored research accounts
Work with multiple CSU colleges/units, OSP and other external partners
Monitor sufficiency of funds in accounts
Verify and correct discrepancies using appropriate KFS documents
Oversee staffing on sponsored research accounts and ensure it aligns with budget and grant requirements
Manage effort certification for grants in CSU eCert (online certification system)
Experience with Uniform Guidance, Cost Accounting Standards, and interpreting and ensuring compliance with regulatory policies.

Percentage Of Time 35%
Job Duty Category Administrative Support (monthly)
Duty/Responsibility
Contribute to a team effort by taking initiative to assist others during periods of increased workload

Act as back-up to department HR liaison during absences
Percentage Of Time 10%
Job Duty Category Travel (daily)
Duty/Responsibility
Process pre-travel authorizations and post-travel reimbursements for department staff, students, post-docs and external conference attendees in compliance with system fiscal rules and university and departmental financial policies and procedures
Advise travelers of the necessity of providing all appropriate receipts and convert international receipts to USD using the correct exchange rates.
Review receipts for accuracy and compliance with accounting rules
Maintain travel log
Comply with year-end accounting procedures
Keep track of graduate student travel expense limits

Percentage Of Time 40%
Job Duty Category Professional Development (quarterly)
Duty/Responsibility
Participate in professional meetings and other professional growth opportunities to improve job knowledge and performance
Participate in all trainings related to the new CSU HR systems