Archives Records Analyst

Ball State University

Muncie, IN

ID: 7267222 (Ref.No. BSU44119)
Posted: July 26, 2024
Application Deadline: Open Until Filled

Job Description

Analyze, organize, and describe the archival and historical records of Ball State University according to professional and national standards to provide discovery and access for users; participate in and facilitate the acquisition and digitization of archival materials, including electronic records; provide reference and research service for students, faculty, and researchers; support an inclusive, diverse, and collaborative work environment and service culture to advance the strategic direction of the University Libraries.

Ball State University Libraries is searching for a customer service- and detail-oriented person to join our committed team in Archives and Special Collections. The Ball State University Libraries’ Archives and Special Collections preserves and provides access to over 1.5 million rare and unique archival materials of enduring research value. Our physical and digital collections are accessible to all researchers and the general public. The successful candidate will join a team that provides excellent service and research assistance to researchers worldwide. We are at the center of the campus experience and invite you to consider joining us in our mission to create transformative experiences for diverse communities of learners.

Job Function:

Minimum Education:

Bachelor's degree or equivalent in library science, records management, history, or related area.

Preferred Education:

Advanced degree in library or archival science, records management, history, or related area.

Minimum Experience:

Experience in archives, library, records management, or related area.

Preferred Experience:

Experience with information technology applications in an archives and/or library environment, including imaging technology and electronic databases; training experience.

Duties and Responsibilities:

Analyze university archives and historical records for retention, preservation, and access; organize and describe records in print and digital formats in compliance with professional and national standards to provide discovery and access for learning, teaching, and research; create descriptive finding aids according to archival guidelines.
Collaborate with the Digital and Physical Records Archivist, in organizing and preparing archival records, including print, electronic, audio, visual, and moving images, for digitization, access, and discovery in the University Libraries' digital repositories; research, create, and record descriptive data for materials to be digitized and born-digital materials; develop and manage databases and web-based tools for access and discovery.
Track, record, and implement workflows for accessioning archival records and publications in print, electronic, and other formats for processing and development of digital collections; analyze data, conduct statistical analysis, and create administrative summaries and reports.
Train and monitor student assistants in processing and preparing materials for digitization, including data input.
Provide reference service for students, faculty, staff, and the public; provide specialized instruction to classes on using archival and digital resources.
Perform other related duties as assigned.
Maintain regular and predictable attendance.

At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.

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