Primary Purpose of Position
Secures financial operations by planning, monitoring and approving financial processing and by directing and supervising accounts payable staff. Perform general accounting functions requiring a knowledge of generally accepted accounting principles, practices and reporting such as journal entries, account reconciliations and specialized reports. Implement cash management policies. Develop an aggressive proactive approach assuring payment policies & terms are met while providing exceptional customer service.
Primary Function of Organizational Unit
The University Accounting Office is organized as a unit of the Division of Business and Finance with direct reporting responsibilities to the Assistant Vice Chancellor for Business and Finance/Comptroller. The University Accounting Office has the functional responsibilities for the following operations:

— General Accounting and State fund reporting
— Procurement Card Audit and Compliance
— Foundation Accounting
— Accounts Payable
— University Travel Office
— Tax Compliance and Reporting

The mission of the Accounting Office is to provide an effective and efficient financial reporting and cash management/disbursement operation within the Comptroller’s Office, which supports the instructional and research mission of the University.

Supervisor performs advanced financial and accounting duties related to the evaluation, processing, preparation, maintenance and verification of accounts payable and other financial, accounting and statistical records.

Proficient in payables software (Banner Finance) as well as current industry standards. Familiar with a variety of the field’s concepts, practices and procedures. Must have a general knowledge of generally accepted accounting principles, practices and reporting guidelines. Position has basic knowledge in IRS 1099-misc rules, sales tax laws, state w/holding tax laws, nonresident alien issues and continues to update knowledge base.

Develops, prepares and maintains complex and specialized financial reports and statements; assists and aids in adjusting funds and cash management responsibilities. Performs related work as assigned. Manages annual accounts payable close out of financial records at year end (including accruals)and ensuring accuracy of cash projections (conclusions based on factual and historical data) and university financial statements.

Continue to develop, revise and implement procedures which assure internal controls and efficiencies are evaluated, monitored and strengthened.

The accounts payable supervisor independently leads and directs the unit staff executing all activities in the accounts payable function (including recruiting, coaching, evaluating, etc). The position provides tactical responsibilities by training the accounts payable staff, communicating new processes and ensuring accuracy of training materials. Achieves and maintains high ethical conduct. Manages waste and protects state assets. Leads by example utilizing appropriate interaction skills. This supervisor should be self motivated, understand their responsibilities, and require little supervision and direction from the supervising manager.

Supports financial audits by providing information and communicating with auditors in a professional manner.
Continue to document and revise procedures reflecting the best practices for the organization.
Employee must interact with interdepartmental personnel and outside agencies in a manner that is most effective (fostering organizational success) – by telephone, e-mail messaging or written correspondence. Must be professional in communicating with University vendors in handling inquiries relating to accounts. Discretion must be exercised in disclosing sensitive information involving payments, payees’ account information and departmental budgets. Information obtained by communication with departments and vendors must be accurately documented and retained in procurement records. It is therefore necessary for employee to be able to understand, describe and clearly document series of events.

The employee must conduct extensive research and be able to interpret information gleaned from the Banner Finance System, web focus reports, E-Procurement system, office files, and available online screens to obtain all relevant information needed to resolve vendor disputes and analyze transaction history. Good judgment and analytical skills must be employed in remediating and/or resolving unprecedented problems arising in the payables office.

Relies on extensive experience, benchmarks/industry trends, and judgment to plan and accomplish goals as well as resolve complex accounts payable situations. Creativity and latitude are expected.
Minimum Requirements
Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Preferred Years Experience, Skills, Training, Education
Two years of leadership/supervisory experience.
Strong personal computer and business solutions software (ex: Banner Finance) skills.
Good presentation skills for educating internal staff and customers on accounts payable software, processes/procedures and policies.