Job Function:

Minimum Education:

Preferred Education:

Minimum Experience:

Preferred Experience:

Duties and Responsibilities:

• Represent the Office of the President demonstrating excellent customer service in greeting visitors, answering all incoming calls, assist in providing routine information and direct to the appropriate office personnel.
• Prepare correspondence, schedule, provide daily meeting preparation, confirm and maintain electronic calendar for Chief Strategy Officer.
• Provide administrative support of the Office of the President, which includes compose, edit, proofread and type letters and other documents; maintain all office files and archives, gather data on projects related to activities and provide information; prepare presentation materials (including PowerPoint presentations); may include duplicating, collating, and binding.
• Assist with presidential events by taking phone reservations, preparing event materials (nametags, place cards, and menu cards) and managing on-site event production as needed.
• Manage the Office of the President’s General Fund and Foundation Accounts. This will include managing expenditures and budget transfers including all invoices, purchasing card reports, and annual subscription and registration; reconciling and verifying all expenditures and receipts for accuracy and producing monthly financial reports and summaries for the President’s review.
• Coordinate President's and Chief Strategy Office's travel arrangements, including travel authorizations, booking airlines, car rentals, hotels and conference registrations and the timely processing of expense reimbursements.
• Assist with Board of Trustees travel arrangements, parking, and process reimbursement and stipends.
• Serve as a backup to other office staff as needed in their absence; assist with large projects to ensure the smooth and continued flow of the office.
• Schedule, confirm and maintain electronic calendar for the Kumler conference room. Prepare President’s and Kumler conference rooms for meetings including the set up of technology.
• Read and analyze incoming correspondence/mail and determine their significance, distribute and track follow-up.
• Manage and coordinate office coverage and projects for student employees.
• Maintain inventory of office supplies and order supplies, computer equipment, refreshments, etc., via the university online purchasing system, internet or phone.
  
  
• Perform other related duties as assigned.
• Maintain regular and predictable attendance.