Job Function:

Minimum Education:

Preferred Education:

Minimum Experience:

Duties and Responsibilities:

• Prepare and duplicate course materials such as handouts, syllabi, tests, quizzes, for faculty members; provide editing services to faculty; assist faculty in the preparation of professional, non-course related materials; type handwritten notes, manuscripts, revisions, etc., organize, save, and upload into databases, electronic files for assessment; assist faculty with publishing ventures as needed; provide support on projects as needed which are outside of the ordinary program-related tasks or assigned duties.
• Compile, type, distribute book orders semesterly: order all requested desk copies; review assignment of student interns; determine their textbook needs; distribute texts to them; collect them at end of semester; conduct annual book inventory of departmental textbooks and supplemental books; maintain spreadsheet of current book inventory; remove older editions and books no longer in use
• Maintain, supervise, direct, and assist faculty in usage of the Audio-Visual Lab equipment and office equipment such as computers, printers, scanners, copiers and shredders, as well as maintain equipment and materials so they are operable and usable at all times; monitor and verify location of equipment; includes tech carts, classroom computers, overhead projectors, VCR', slide projectors, maps, slides, transparencies, videos, radios, CD players and tape players.
• Fill and distribute the supply requests of faculty and staff; keep current inventory of supplies using Excel; reorder supplies using SciQuest, etc.; submit copies of all purchases to Administrative Coordinator.
• Collect class assignments (times, locations and CRNs), and faculty, UGTF and GA office hours to prepare departmental directory each semester and distribute.
• Distribute, secure, and track departmental keys for all faculty, undergraduate teaching fellows, graduate assistants, contract faculty, emeriti faculty, student secretaries, and staff; order new keys when needed.
• Maintain mailroom daily for faculty, staff, undergraduate fellows, graduate assistants, and students; sort and distribute mail to mail boxes; keep room neat; assist faculty with mailings and label preparations
• Verify and submit change of grade forms; process departmental incomplete forms and send copies to students as needed.
• Maintain equipment and furniture inventory; process move orders; assist faculty with moving furniture/equipment; track location of furniture; prepare and maintain the intern and graduate assistant offices at the beginning of each academic year.
• Answer telephone calls; based on nature of call, take appropriate course of action; schedule appointments for faculty, students and visitors; greet visitors and direct appropriately.
• Prepare and post classroom announcements regarding necessary information for students; record faculty absences and report to Administrative Coordinator; assist in filing, scheduling, administering, monitoring and collection of student make up work and/or tests.
• Perform other related duties as assigned.
• Maintain regular and predictable attendance.
• Assist faculty, staff, and graduate assistant with planning of department events. Serve as primary backup for Administrative Coordinator as needed.
• Maintain and manage faculty travel authorization and workflow.