Position Summary:

The Department of Communication Studies at the College of New Jersey is currently seeking highly organized and dynamic candidates for a Program Assistant role. The selected candidate will provide a range of support to the department chairperson, faculty, and students, as well as coordinate the administrative coordination of the department, as directed by the department chair. They will also act as administrative liaison with other academic and administrative units on campus and collaborate with staff in other departments and campus units.

The School of the Arts and Communication educates students in our disciplines and serves as an advocate for the arts and communication by engaging the campus and larger community. We cultivate social inclusiveness, intellectual curiosity, technical mastery, disciplinary fluency, and an appreciation of the transformative power of creativity. We provide a foundation of core skills to prepare students for diverse and evolving opportunities.

Main Responsibilities:

Assist with the hiring of student workers, provide supervision and direction, including timesheet review and approval.
Provide the chair and department faculty with writing assistance and writing support in preparation of official correspondence.
Provide rationale for budget requests, grants, and fellowship applications. Provide budgetary organization and assistance.
Develop faculty, and course schedules each semester, and provide assistance with student registration and advisement, including first study abroad.
Coordinate, track, and monitor student enrollment in concentrations and classes.
Collaborate with the chair to develop new support initiatives, including, but not limited to learning outcomes, assessments, community, engagement, learning, and undergraduate internships.
Coordinate arrangements for faculty and student travel, visiting speakers and scholars and other campus events.
Maintain a database of student awards and post graduate accomplishments.
Oversee the design of public relations materials, including departmental brochures and its website, publicizing the department, sponsored programs and events, including screenings,
Collaborate with faculty and student advisory board to coordinate and schedule advising programs to assist students.
Create efficient, administrative workflow by maintaining and updating electronic and paper documents, and coordinating and maintaining department sponsored functions, including invited speakers, screenings, and presentations.
Required Qualifications:

Graduation from an accredited college or university with a bachelor's degree.
Substitution: Applicants who do not possess the required education may substitute additional professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.

Possession of an associates degree; and two (2) years of professional administrative experience may be substituted.

Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship, the applicant may not be eligible for the position.

Preferred Qualifications:

Expertise with standard office software and hardware, including Excel, Microsoft Word, Google Office Suite, etc.
Prior experience with graphics software (Canva, Adobe, etc.)
Prior experience with HelioCampus, Business Objects reporting, Taleo, Oracle Cloud.
Employer Qualifications:

Final offer of employment is contingent upon the successful completion of a background check and reference checks.
Residency Requirement: In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.