The University of Texas Permian Basin's Department of Purchasing welcomes applications for the position of Buyer.

Salary Range

$42,000 - 52,000.00 depending on qualifications

Remote Work / Hybrid arrangement may be considered for highly qualified candidate.

The Buyer performs procurement and purchasing activities in support of University operations. The position reviews purchase requests, obtains quotations and bids, prepares and maintains purchase orders, supports competitive solicitations and contract documentation, coordinates with suppliers and campus departments, and maintains procurement records in accordance with University of Texas System policies, State of Texas procurement requirements, and institutional procedures. The Buyer independently completes recurring and moderately complex assignments within established policies and written delegation, verifies assigned work using approved quality-control checklists or review procedures, corrects identified errors, and routes recurring QA/control questions, complex solicitations, material contract terms, significant exceptions, and final higher-authority procurement decisions to the Senior Buyer or authorized procurement leadership.
Purchase Requisition and Procurement Processing
1. Review purchase requisitions, specifications, account information, and required supporting documentation for completeness, accuracy, and compliance with established procurement requirements.
2. Procure routine and moderately complex goods and services through approved competitive and non-competitive methods within delegated authority and documented thresholds.
3. Communicate with departments to clarify specifications, delivery needs, funding information, and required approvals before procurement action.
Quotes, Bids, and Solicitation Support
4. Obtain quotations, research vendors and sources of supply, and prepare standard bid or solicitation documentation using approved procurement methods and templates.
5. Support formal IFB, RFP, RFQ, RFI, or other complex solicitation processes led by Senior Buyer or procurement leadership and administer lower-risk solicitations when specifically delegated.
6. Analyze quotations and bids, prepare tabulations and supporting documentation, identify responsiveness or compliance issues, and prepare recommendations for authorized award approval.
Purchase Orders, Suppliers, and Contract Support
7. Create, issue, maintain, and monitor purchase orders and related procurement records; track order status, delivery, receipt, and required documentation through completion.
8. Coordinate with suppliers and campus departments to resolve routine order, delivery, invoice, documentation, or performance issues and escalate nonroutine matters appropriately.
9. Support contract documentation, renewal tracking, routine supplier-performance follow-up, and closeout records; route nonstandard terms, material amendments, defaults, or high-risk contract issues to authorized procurement leadership.
Quality Control, Compliance, Department Support, and Records
10. Perform documented self-quality review of assigned requisitions, quotations/bids, purchase orders, files, and procurement records using approved checklists or controls before final processing or routing.
11. Correct issues identified through self-review or Senior Buyer/leadership quality review and promptly escalate recurring errors, control questions, policy exceptions, or uncertain requirements to the Senior Buyer or appropriate procurement authority.
12. Review assigned purchasing activity for compliance with applicable laws, regulations, UT System requirements, University policies, and established procurement procedures.
13. Explain established purchasing procedures, forms, documentation requirements, and transaction status to departments and vendors and route policy exceptions, legal questions, or complex interpretations to appropriate authority.
14. Maintain complete procurement files, vendor documentation, audit support records, and data in procurement, financial, or e-procurement systems with accuracy and appropriate confidentiality.
HUB, Reporting, and Process Improvement
15. Support Historically Underutilized Business (HUB) and supplier-diversity activities, vendor outreach, and required documentation as assigned.
16. Prepare recurring procurement reports, status information, and tracking documentation and assist with audits, records requests, and compliance reviews.
17. Recommend improvements to forms, templates, tracking tools, purchasing workflows, and service practices that improve accuracy, timeliness, compliance, and customer service.
18. Perform other related duties as assigned by the immediate supervisor.

1. Associate degree in Business Administration, Supply Chain Management, Public Administration, Finance, or a related field; directly related experience may be considered in lieu of education under University equivalency guidelines.
2. Two (2) years of purchasing, procurement, contract-support, supply-chain, or closely related experience.
3. Experience reviewing requisitions, obtaining quotations or bids, processing purchase orders, or maintaining purchasing documentation.
4. Working knowledge of purchasing/procurement principles and the ability to apply established policies, procedures, thresholds, and documentation requirements.
5. Proficiency with Microsoft Office and experience using an ERP, e-procurement, financial, or comparable business system.
6. Ability to communicate clearly with departments and suppliers, maintain accurate records, follow documented quality-control/checklist requirements, correct identified issues, manage multiple deadlines, and escalate nonroutine or recurring control questions appropriately.
7. Ability to obtain and maintain Certified Texas Contract Developer (CTCD) certification within twelve (12) months of hire or earlier if required by delegated procurement authority.

1. Bachelor's degree in a related field.
2. Experience in higher education, public-sector, or State of Texas procurement.
3. Experience with PeopleSoft, Jaggaer, Banner, or a comparable e-procurement/ERP platform.
4. Current CTCD certification.
5. Certified Texas Contract Manager (CTCM) certification or contract-administration experience appropriate to assigned Buyer dutie

Required Application Materials

1. Cover Letter
2. Résumé
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule

Generally, the normal work hours for the university are Monday through Thursday, 7:30 – 5:30 pm; Friday, 8:00 am – 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working Conditions

1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation

University Benefits

1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University

The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country – full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin – which every year, delivers smart, savvy leaders across the U.S.

As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.

Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.
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Thank you for your consideration in today's job market. We look forward to connecting with you more in the future.