Job Summary
The Post-Award Grant Administrator provides comprehensive operational and financial management for a portfolio of sponsored awards, supporting Principal Investigators throughout the full post-award lifecycle. The role oversees financial monitoring, transactional oversight, compliance, reporting, and closeout activities to ensure sponsor funds are managed effectively and responsibly. This position interprets and applies sponsor and award terms and conditions, institutional policies, and regulatory requirements; monitors budgets and expenditures; prepares and submits required reports; and manages cost transfers and payroll funding. Through proactive financial stewardship and close partnership with stakeholders, including central research offices, the Post-Award Grant Administrator ensures sponsored awards are managed in compliance with applicable requirements and supports responsible financial decision-making.
Responsibilities
Fiscal Oversight
• Provide financial oversight for sponsored awards throughout the post‑award lifecycle, ensuring compliance with sponsor terms, institutional policy, and regulatory requirements.
• Monitor award budgets, expenditures, and financial trends; routinely reconcile projects and advise Principal Investigators on allowable costs, spending pace, and financial risk.
• Review the General Ledger for allowability, accuracy, and completeness to support sound financial management and reporting.
• Identify, assess, and escalate compliance issues or financial risks as appropriate.
• Evaluate late, non‑routine, or high‑risk transactions; compile justification materials and route or escalate for additional approvals as required.
Financial Operations & Reporting
• Run, review, and analyze monthly financial reports for all assigned sponsored activities in partnership with Principal Investigators.
• Track grant spending, program income, and accounts receivable to maintain accurate financial positions and timely resolution of issues.
• Support audits and sponsor inquiries by providing accurate, complete financial documentation.
Transaction Support
• Oversee and execute post‑award financial transactions for sponsored awards, including cost transfers, payroll distributions, and effort certification, ensuring allowability, timeliness, and complete documentation.
• Support timely and compliant closeout of sponsored awards by reconciling final financial activity, resolving outstanding transactions, and ensuring required closeout documentation is completed and submitted.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree or 8 years of relevant work experience or equivalency (one year of education can be substituted for two years of related work experience).

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Requires:
• A bachelor’s degree (or equivalency) 4 years of directly related work experience OR:
• A master’s degree (or equivalency) 2 years of directly related work experience.
Note: 1 year of higher education can be substituted for 1 year of directly related work
experience.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.


This position may require the successful completion of a criminal background check and/or drug screen.


The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.


Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.


Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.