Responsibilities
Incumbent duties require a degree of confidentiality and discretion-handles personal data, correspondence, reports, telephone calls, emails, etc. as it relates to faculty, staff and students in the College; Coordinate daily administrative operations for the Office of Clinical Affairs, including scheduling meetings, correspondence, and records management; Manage confidential personnel files, evaluations, and performance documentation; Draft, edit, and format correspondence, reports, and official communications on behalf of the Associate Dean; Assist with planning and execution of Division meetings, events, and special projects; Coordinate administrative affairs for the Tallahassee, Tampa, Jacksonville, Davie and Crestview locations; and perform administrative duties for the unit/division which include academic-program related function as assigned, manages the Associate Dean’s calendar, coordinate and process travel, requisitions, expense reports, and P-card reconciliation.

Handle administrative details on all projects, initiate and process requisitions and generate reports; Coordinate, plan, organize and implement special projects as directed such as the Pharmacy Practice faculty and staff retreats and special meetings; Responsible for coordinating personnel activities in the Division of Pharmacy Practice, which include distribution and completion al all personnel forms (i.e., employment application, AORs, faculty and staff evaluations, etc.); Secure all final approvals before forwarding to the Office of the Dean for submission to Human Resources through ImageNow; Correspond with personnel in Davie, Jacksonville, Tampa, Tallahassee and Crestview to facilitate the needs of the faculty, staff and students; Manage the C&G budget, including salary, expense, operating capital and other personal services funds and approve subsequent expenditures for the research projects; and review, and monitor accounts payables, ensuring that expenditures remain within the budgetary limits.

Implements costs control procedures; Monitors cost account to ensure adequate funds to meet departmental needs and make recommendations for reallocations of funds; Assist in coordinating and compiling information for the funding grant agency including grant personnel for grant funded positions, and tracking and maintaining records on contracted faculty, staff and students funded through the granting agencies; Work with the Associate Dean in coordinating academic course assignment and course scheduling with faculty and other related offices; Serve as liaison between the University and other state agencies/departments; Respond to requests of information from faculty staff and students; Aid in consultation with academic departments and other University support programs, schools, colleges and professional organizations; Serves as the administrative point of contact for the Pharmacy Practice Division's Canvas course sites; Assists faculty with uploading course materials, posting announcements, organizing assignments, and managing gradebook functions as necessary; Ensures course shells are properly set up each term in accordance with College and University standards; Coordinates with the Office of Instructional Technology and the Associate Dean for Academic Affairs to maintain consistency, accuracy, and accessibility of course content for all enrolled students; and, perform additional duties as requested.
Minimum Qualifications
Bachelor's degree in appropriate area of specialization and two years experience; or master's degree in an appropriate area of specialization.
Recommended Competencies
Advanced organizational, time management, and multitasking abilities;
Strong written and verbal communication skills;
Ability to interpret and apply university, state, and federal regulations;
Proficiency with Microsoft Office Suite, Microsoft Teams, Zoom, Canva, Canvas, and digital collaboration platforms;
Knowlege in Microsoft Office (Word, Excell, PowerPoint,etc.) and other data base software;
Ability to multitask;
Ability to plan, organize and coordinate work assignments;
Ability to multitask and meet critical deadlines; and,
Posessess meeting planning skills.
Anticipated Salary Range
Negotiable
Pay Plan
This is an Administrative and Professional (A&P) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.

Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.

Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.