Job Description---

Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine
questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report
preparation, and correspondence.

Duties:

Maintains office files that may be of a confidential nature.
Schedules various appointments for office personnel and ensures administrative details are completed.
Receives incoming calls for office personnel and refers to appropriate person.
Records messages or

responds to caller with routine information.



Serves as a contact person for other employees or the

outside public.

Provides information regarding location or availability of materials, resources,

and services.

Monitors and orders supplies for the office and completes requisitions.
Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical

information.

Reviews and responds to routine correspondence for the office personnel.
Prepares various reports, to include but not limited to expenditures, budgetary records and student

or resident rotation schedules.

Makes copies and assembles materials.
May act as the payroll coordinator for the department or assists the payroll coordinator by

providing oversight.



Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's,

and special pays.

Opens, routes, and prepares incoming and outgoing mail.
May run errands for the department. Plans

and organizes meetings and programs.

Makes travel arrangements.
Performs related duties as assigned to successfully fulfill the function of the position.


Job Requirements---

Required education: High School Diploma or GED, AND

24 months office, clerical, or administrative experience
Skills:

Knowledge of office procedures
General office and customer service skills
Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented for accuracy of data and information
Ability to multitask, be organized, and self-motivated
Ability to work in stressful situations
Ability to communicate verbally and in writing
Working Conditions:

Physical:
Sit for prolonged periods.
Communicate effectively and listens.
Engage in repetitive motion.
Use of computer and telephone.
Environmental:
Standard office environment.
Stand, stoop, bend, and reach.