Business Operations Specialist
Job ID: 290629
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.
Job Summary
This position is responsible for the management and administrative operations of the partnership between MCG Department of Psychiatry and Health Behavior and GA DBHDD for services provided at East Central Regional Hospital Augusta (ECRH). Will manage, coordinate, and supervise the Department of Psychiatry personnel duties. The individual is also responsible for the creation and maintenance of the Psychiatry departmental website, including enduring grand rounds content, management, and tracking. The individual will be responsible for the management of the faculty and staff positions; time management; and the postdoctoral fellowship programs.
Responsibilities
The duties include, but are not limited to:
Department Administration Responsibilities:
Processing new positions for faculty, staff, and postdoctoral positions through HRMS/OneUSG/AU International including, but not limited to: job creation and posting, review resumes, schedule interviews, process evaluations and references, provide screenings, and service approvals, job offers. Work with human resources to hire by necessary date for the department.
Cross-train administrative support personnel and create training manuals and standard operating procedure manuals
Write Offer Letters for postdoctoral fellows
Gen Psych Web updates & Dept Updates
East Central Regional Hospital Partnership Contract Management Responsibilities:
Processing new positions for faculty, staff, and postdoctoral positions through HRMS/OneUSG/AU International including, but not limited to: job creation and posting, review resumes, schedule interviews, process evaluations and references, provide screenings, and service approvals, job offers. Work with human resources to hire by necessary date for the department.
Manage time off, bi-weekly time approvals and entries
Manage all financial activity related to partnership between Department of Psychiatry and Health Behavior and GA DBHDD for services provided at ECRH and assist with annual budgeting and renewal process.

• Write Offer Letters for postdoctoral fellows
• Process J1/Conrad/HHS Visa waivers for faculty, and postdoctoral fellows; process amendments and contract amendments as necessary
• Provide salary calculations in coordination with HR and provide all financial information as necessary to partnership leadership and faculty.

Manage faculty and staff position resources as follows:

• Conduct orientation trainings for staff employees recruited through partnership.
• Facilitate and manage performance evaluations
• Manage and maintain documentation, regarding time and attendance processes for faculty and staff assigned to ECRH site.
• Monitor faculty and staff training
• Coordination of and participation in faculty and staff interviews.

Manage all staff recruitment processes:

• Manage hiring process through MCG/ECRH divisions involved in partnership.
• Management of the visa waiver process for foreign medical graduate applicants

Management and Coordinator for the Fellowships at ECRH

• Public Psychiatry Fellowship
• Forensic Psychiatry Fellowship
• Forensic Psychology Fellowship

This includes coordinating resident recruitment through, and with the Graduate Medical Education Office. Process evaluations, performance evaluations, clinical skills evaluations, appointment/credentialing process, resident functions; maintain resident files and memberships in professional organizations when appropriate
Coordinates and communicates with GME office and the program director to maintain/update policies/procedures for all three programs
Other duties as assigned
Required Qualifications
Educational Requirements
Bachelors degree from an accredited college or university in Business Administration or a related discipline & 1 year administrative and/or management experience OR Associates degree from an accredited college or university and 2 years of relevant experience OR High School diploma or GED from a recognized state or federal accredited organization and 3 years administrative and fiscal management experience.
Knowledge, Skills, & Abilities
ABILITIES
This position will require to have extraordinary attention to detail, the ability to multitask, the ability to build relationships with individuals on all hierarchy levels, and the ability to communicate well through in-person communication and email (verbal and written communication).
Shift/Salary/Benefits
Shift: Days/M-F (work outside of the normal business hours will likely be required of an employee in an exempt level position)
Pay Band: 10
Salary: Minimum $52,500.00/Annually - $65,600/Annually
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 10/3/25 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=290629&PostingSeq=1
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