Administrative Assistant 2
Job ID: 290125
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
College/Department Information
The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.
Job Summary
Administrative support to the Associate Dean of Digital Technologies and to the Office of Digital Technologies performing duties of a complex and confidential nature including but not limited to visitor reception, telephone coverage, correspondence, documentation preparation, student registration and grade reporting coordination, entry of academic schedules, reserving classrooms, coordinating with classrooms services, assisting with appointments, travel, and expense reimbursement, accounting, filing, various project assistance, and other duties as assigned.
Responsibilities
The duties include, but are not limited to:
EXECUTIVE AND OFFICE ADMINISTRATION: Serve as the primary point of contact for the Office of Digital Technologies: manage communications, screen inquiries, and greet visitors. Communicate professionally on behalf of the office with internal and external stakeholders. Provide administrative support to the Associate Dean, including calendar management, meeting logistics, and overall office operations. Maintain organized and secure physical and digital records. Prepare agendas, record meeting minutes, and track follow-up actions. Help manage the Associate Dean's schedule by prioritizing requests, coordinating appointments thoughtfully, and minimizing unnecessary disruptions.
FINANCIAL AND PROCUREMENT SUPPORT: Monitor and track budgets related to digital technologies, research labs, faculty initiatives, and sponsored programs. Process purchase requests, obtain vendor quotations, place and track orders, and maintain inventory records. Support procurement for both office needs and lab supplies (e.g., consumables, small equipment). Coordinate travel, reimbursements, and other expense documentation. Liaise with university financial and business offices to ensure accurate and compliant transactions. Coordinate with Facilities and other campus support units for service requests, repairs, or installations as needed.
DIGITAL PROGRAM AND PROJECT COORDINATION: Coordinate digital curriculum sessions, faculty development activities, and vendor-supported educational events. Maintain project management tools to monitor deadlines and deliverables. Communicate with faculty and labs to facilitate timely completion of digital projects. Track faculty digital design files, restorations in progress, and clinical case workflows.
TECHNOLOGY AND SYSTEMS SUPPORT: Support daily operations using platforms such as Microsoft Word, Excel, Outlook, Teams, Bookings, Planner, D2L, among others, for communication, scheduling, and document management. Learn and adapt to additional platforms and tools as needed. May assist with organizing digital assets, including 3D design files, if familiar with relevant tools.
SPONSORED PROGRAMS, RESEARCH, AND PHILANTHROPY SUPPORT: Support the preparation and submission of grants, contracts, and sponsored program materials, including non-research initiatives. Coordinate with Sponsored Programs Administration and ensure compliance with documentation requirements (e.g., IRBs, renewals). Support basic research lab documentation, including safety records, compliance forms, and tracking logs. Assist with donor and sponsor outreach by preparing communications, scheduling meetings, and tracking follow-ups in collaboration with university advancement.
OTHER DUTIES: Perform all other job-related duties as assigned.
Required Qualifications
Associate's degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions.
OR
High School diploma, GED or equivalent from a recognized State or Federal accredited organization and seven years' progressively responsible experience in administrative support positions.
Preferred Qualifications
Preferred qualifications include experience in academic or research settings, proficiency with university systems (e.g., Banner, Compliance Assist), strong project coordination and budgeting skills, familiarity with platforms like D2L and Microsoft Planner, and CAD or digital design experience, which is especially valuable for supporting technical documentation and digital workflow tracking.
Preferred Experience
Proficient in Microsoft Office products (Word, Excel, Teams, Outlook) and experienced with learning and applying new technologies. Strong organizational skills, attention to detail, communication, etiquette, and initiative in managing complex tasks and cross-functional collaboration.
Knowledge, Skills, & Abilities
KNOWLEDGE
A strong working knowledge of university policies and procedures, accurate proofreading and formatting of documents, bank account reconciliation, and high-level multitasking abilities are essential. The position also demands the capacity to manage a heavy workload with precision, maintain confidentiality, and consistently present a professional demeanor and appearance.
SKILLS
Proficient computer skills in Microsoft Word, Excel, Outlook, PowerPoint, Teams, Adobe Suite, Banner, Compliance Assist, Qualtrics, along with the ability to quickly learn new software platforms. Excellent customer service and communication skills, including professional telephone and in person interactions. Strong organizational skills, attention to detail, attention to detail, communication etiquette, and initiative in managing complex tasks and cross-functional collaboration.
ABILITIES
Ability to maintain confidentiality. The ability to work effectively with a wide range of individuals including faculty, students, residents, Deans, staff across the university, and external visitors
Shift/Salary/Benefits
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=290125&PostingSeq=1
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