Job Summary
We are seeking an Administrative Assistant Senior to join our team in Plastic Surgery. The Section of Plastic Surgery is a vibrant, growing group with 20 clinical faculty members, two research faculty, 28 residents, 4 clinical fellows, and a very large clinical volume. This position will support four faculty members.

The successful candidate will have to exercise initiative, independent judgment, diplomacy, demonstrate a service-oriented attitude and follow-through. We are looking for a team member with excellent attention to detail and a strong knowledge of Michigan Medicine technology, policies and procedures. The ability to prioritize and meet deadlines is essential, as is discretion in handling sensitive and/or confidential matters.

Responsibilities*
Coordinate and maintain complex faculty calendars, schedule meetings and other appointments using Microsoft Outlook and Zoom.
Manage and coordinate complex domestic and international travel arrangements for four faculty members, ensuring compliance with Michigan Medicine travel guidelines and timely submission of travel reports.
Update QGenda for call schedules, clinical changes, and faculty time away.
Assist faculty with renewing society membership dues, licensure, and recertification.
Complete recredentialing processes for multiple institutions including Michigan Medicine, Veterans Affairs, MyMichigan, Chelsea, and Sparrow.
Track and submit Continuing Medical Education (CME) credits to professional societies.
Submit expense reports on behalf of faculty and reconcile faculty member P-Card expenses.
Maintain curriculum vitae in Elements and assist with faculty promotion processes.
Screen, prioritize, and route correspondence and phone calls, responding or acting on behalf of faculty, when appropriate.
Communicate efficiently with clinical team members and faculty.
Coordinate Gender Fellowship interview logistics and meetings with the comprehensive gender team.
Plan and execute logistics for named visiting professorships, including travel, lodging, agenda preparation, and expense reporting.
Assist with special projects and provide backup support to other team members, and their faculty, as needed.
Other responsibilities, as assigned.
Required Qualifications*
Bachelors degree or equivalent combination of education and experience.
Minimum of 4 years (senior level) or 2-3 years (intermediate level) experience in administrative work with progressive responsibility.
Excellent attention to detail and follow-through on tasks.
Excellent interpersonal, verbal, and written communication, as well as teamwork skills.
Demonstrated organizational skills, ability to take initiative, set priorities, and handle a variety of tasks concurrently.
Demonstrated ability to interact professionally with a diverse group of customers while providing a high level of customer service.
Experienced with Microsoft office suites, Zoom, and comfortable in learning new software.
Experience with complex calendaring tasks utilizing Microsoft Outlook.
Ability to follow established procedures, set priorities, and meet deadlines.
Ability to exercise independent good judgement, confidentiality, and diplomacy.
Ability and desire to work independently, be part of a team, and be a self-starter.
Desired Qualifications*
Knowledge of university policies and procedures
Experience with university systems including Concur, Wolverine Access, MiChart, QGenda, Elements, and Cornerstone