Caldwell University invites applications for a full-time Database and Advancement Coordinator. Reporting to the Executive Director, Advancement, the Database & Advancement Coordinator plays a central role in ensuring the operational excellence of the Advancement Department. This position is responsible for maintaining the integrity of the donor database, processing all philanthropic contributions, and generating reports that guide strategic decisions across the Advancement team. The Coordinator supports all aspects of donor stewardship, reporting, and campaign execution—helping to ensure the department’s long-term financial growth and efficiency. Additionally, this individual assists in fulfilling day-to-day requests from across Advancement programs, including corporate partnerships, annual fund initiatives, and special events. This is a detail-oriented, high-impact role that underpins the university’s successful fundraising operations. Job responsibilities includes but are not limited to:

Donor Database and Records Management

Gift Processing and Acknowledgments

Campaign Support and Reporting

Stewardship and Donor Engagement

Cross-Functional Collaboration

Operational Support

Strategic Role in Advancement Growth



Bachelor’s Degree required in a related field, Master’s Degree preferred. A minimum of 5 years Institutional Advancement Experience; preferably in higher education or other non-profit setting. Ability to travel and work a flexible schedule, including nights and/or evenings for special events. Must be able to push, lift, pull up to 50lbs. Proficiency in using fundraising software, Google Suite and Microsoft Office Suite applications (Word, Excel and PowerPoint) is preferred. The successful candidate will be a team player with excellent written and oral communication skills who is able to effectively build and maintain relationships across all levels of the organization.



Caldwell University offers a comprehensive benefit program to all full-time employees that includes:

Health Coverage: Medical insurance, dental insurance, and vision plan

Life Insurance: Employer-paid life insurance

Short-term and Long-term disability insurance

Retirement Savings: 403(b) defined contribution retirement annuity plan and a supplemental retirement annuity plan

Generous Paid Time Off: Personal days, vacation days, and sick leave. Paid holidays and summer Fridays off.

Tuition Remission: An attractive tuition remission policy for employees and their dependents

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