File Coordinator
Department: Accounting, Records & Payroll
Location: Oklahoma City, OK
Position Overview and Responsibilities
We are currently seeking a detail-oriented and organized File Coordinator to join our team. This role is key to ensuring the efficient management of both physical and digital records, enabling easy and secure access to information across departments. The ideal candidate will have strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities effectively. Responsibilities include, but are not limited to:

Organizing, maintaining, and updating physical filing systems

Accurately labeling files and ensuring proper storage for easy retrieval

Monitoring file access and tracking file movement within the department

Ensuring compliance with organizational policies and regulatory requirements regarding file management and retention

Assisting team members in locating and accessing files as needed

Troubleshooting issues related to file organization and accessibility
Future responsibilities may also include:

Assisting with the implementation of a digital filing system

Organizing, maintaining, and updating digital records

Supporting the digitization and conversion of paper files into electronic formats

Training staff on proper file management practices and procedures
Minimum Qualifications

High school diploma or equivalent

Proven experience in file management or an administrative role

Proficiency in using computer systems and software, including Microsoft Office Suite

Strong organizational and time management skills, with the ability to multitask and prioritize effectively

Excellent attention to detail and accuracy

Strong communication and interpersonal skills

Ability to work independently and collaboratively within a team

Commitment to maintaining confidentiality and integrity of sensitive information
Preferred Qualifications

Familiarity with document imaging and electronic records management systems
Work Hours
Typically, Monday through Friday, 8:30AM-5:00PM.
OMRF Overview
Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation's oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer's disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation's leaders in patents per scientist.
Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, ". . . so that more may live longer, healthier lives." Successful candidates will demonstrate commitment to this mission.
OMRF Benefits
We offer competitive salaries and comprehensive benefits to full-time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite cafe, free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here.
OMRF is an Equal Opportunity Employer.
To apply, visit https://omrf.hrmdirect.com/employment/job-opening.php?req=3425239&req_loc=824634&&#job

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