Student Records Coordinator 1
Job ID: 286065
Location: Summerville Campus
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University-
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Office of the Registrar at Augusta University strives to serve our community with excellence, integrity, accuracy and efficiency. We provide superior customer service while maintaining and preserving student academic records, supporting academic progress and providing academic certification. Our office serves as a resource to students, faculty, staff and alumni.
The Registrar's Office strives to:
Provide the highest quality service to students, faculty, staff and the community in a courteous and professional manner. Develop and implement standard operation procedures that will ensure the accuracy, integrity, security and preservation of academic records. Complete frequent peer analysis, stay informed on industry best practices, utilize the latest technology and encourage suggestions from our customers for delivering quality service. Provide professional development opportunities to expand the individual potential of Registrar employees to meet the needs of the department and university.
Job Summary
As a member of the curriculum team in the Registrar's Office the Student Records Coordinator is responsible for managing all course scheduling processes in the Registrar's Office and managing the decentralized scheduling process of the campus. They will audit all data entry for course sections and manage all communications for course scheduling from the Registrar's Office. The person in this position will collaborate with other campus partners who work with the course schedule to improve the experience of customers utilizing the course schedule.
Responsibilities
The duties include but are not limited to:
COURSE DATA AUDITING: Ensure all course sections include mandatory information for state and federal reporting. Manage the curriculum inventory reporting process and HIP reporting process. Monitor for compliance of all AU policies for course scheduling including but not limited to the Standard Course Meeting Time Policy and the Course and Classroom Scheduling Policy. Validate academic data collection reporting each semester for each submission.
COURSE SCHEDULING EMAIL RESOURCE: Monitor and respond to scheduling correspondence sent to the [email protected] email resource. Create and update classes based on correspondence. Investigate issues submitted with sections and registration to sections emailed to the resource.
COMMUNICATION: Create content, review, and update the Registrar's website for materials related to course scheduling. Complete Peer Reviews. Maintain the curriculum calendar for the scheduling process. Maintain the course scheduling manual and associated resources. Maintain the schedule reading guide. Create and manage all standard operation procedures.
COURSE SCHEDULING: Roll the schedule forward each term. Notify departments of course scheduling deadlines and responsibilities. Assist departments with scheduling questions. Monitor progress of section updates by the deadline. Run audit reports to ensure data entry standards. Send reminders of deadlines as appropriate. Manage and audit course fees, HIP updates and STEM attributes. Manage the CIR process, INGRESS processes, release to classroom scheduling and publishing the schedule. Collaborate on the required textbook and material scheduling timeline with the bookstore.
TRAINING: Provide training to scheduling coordinators and registrar personnel as needed. Host scheduling workshops and townhalls. Coordinate meetings with customers of the schedule like the Bookstore and Classroom Scheduling. Complete training videos and resources.
OTHER: Perform other duties as assigned.
Required Qualifications
Bachelor's degree from an accredited college or university with two years of progressive experience, or Associate's degree from an accredited college or university with five years of progressive experience.
Preferred Qualifications
Intermediate knowledge of computers and office equipment is needed. Skilled in Microsoft Excel and experience in customer service and/or records management
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases.
Thorough knowledge of USG rules and regulations.
Thorough knowledge of university policies and procedures related to AU.
Knowledge of integrated information systems and principles, policies and techniques of education administration.
SKILLS
Excellent interpersonal, written, and verbal communication skills.
Detail-oriented with strong prioritization and organizational skills.
ABILITIES
Ability to maintain confidentiality.
Ability to explain policies and procedures.
Ability to maintain student records in Banner & SRS.
Ability to exercise sound judgment and make responsible decisions.
Ability to effectively and professionally interact and provide information to students, faculty, staff, administration and the general public.
Shift/Salary/Benefits
Shift: Days; M-F
Pay Band: B4
Salary: $17.02/hourly-$19.83/hourly
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today! https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=286065&PostingSeq=1
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