Grant/Contract Specialist - Job Number: 250398 - Job posted on UniversityJobs.com

Grant/Contract Specialist - Job Number: 250398

University of Oklahoma

Norman, OK

ID: 7308847 (Ref.No. uoh250398)
Posted: Newly posted

Job Description

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The Grant/Contract Specialist will serve in the College of Atmospheric & Geographic Sciences Grant Management Center (AGS GMC), providing professional administrative support and financial grant assistance for grants across six departments, including funding agencies such as NSF, NASA, NOAA, DOD, and others.

Primary duties include:

Manage, update, and prepare spending information throughout the month for all assigned grants in coordination with the Grant/Contract Coordinator
Responsible for procurement entries for purchases of equipment, supplies, and materials
Responsible for entries of invoices, interdepartmental cost transfers, payroll transfers, and other similar instruments which obligate grant funds
Coordinate review and submission of expenditure certifications
Enter funding distributions changes for grand funded staff, in coordination with the Grant/Contract Coordinator
Process HR ePAFs and coordinate required paperwork for grant funded staff, in coordination with the Grant/Contract Coordinator
Prepares necessary documents pertaining to award information. Distributes documents to Principal Investigators and appropriate University offices
Distributes information about policies and procedures pertaining to grants and contracts
Provides administrative assistance to the office to include but not limited to answering telephone calls, sending fax messages, maintaining office supplies, and making photocopies
Performs various duties as needed to successfully fulfill the function of the position
Provides assistance pertaining to processing grant and contract documents, communicating with Principal Investigators, administering awards, and distributing information

Job Requirements

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Required Education: Associate's Degree, AND:

12 months experience in a clerical or office setting

Equivalent/ Substitution:Will accept 24 months experience in lieu of an Associate's degree for a total of 36 months experience.

Skills:

Working knowledge of computer systems and Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
Must be knowledgeable of pre-award grant submission process and federal application requirements
Advanced organization skills
Ability to communicate verbally and in writing
Ability to perform multitasks and handle stressful situations.

Advertised Physical Requirements:

Must be able to work in sitting position
Use computer and answer telephone in an office work environment

Departmental Preferences:

University experience with Peoplesoft Financials
Bachelor degree
Some grants experience

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visithttps://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma:The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement:The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

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