Position Summary
NYU is committed to being a welcoming campus community that reflects and enacts the values of inclusion, diversity, belonging, equity and accessibility that inform academic excellence. We seek candidates who will not only enhance our commitment to these values, but whose experience, competencies, skills, and community engagement efforts contribute to diverse, equitable, inclusive learning and working environments for our students, staff, and faculty.



This is a full-time, permanent position.

The post holder will provide essential administrative support across a range of duties to NYU London’s Finance & Operations department.



Principal Accountabilities :


Financial administrative support - 70%



Assisting with routine accounting matters including managing the Finance and Operations Inbox, coordinating invoice approvals, compiling weekly payments runs, processing payments, logging expenditures.
Placing equipment orders on behalf of other NYU London teams in accordance with NYUL procurement procedures and signatory authority
Assisting with the record keeping of the Finance & Operations team
Assisting with the issuing of invoices to internal and external parties
Assisting with the processing of one-off expenses and recording this activity for financial month end
Coordination of the petty cash fund and distribution of funds when requested
Supporting the Finance & Operations team with the end of year external financial audit


General office administration - 15%



Assisting with orders of office and maintenance supplies for all NYUL sites
Handling general office enquiries
Providing administrative support to the Director, Assistant Director for Finance &Op and the Finance&Op Manager
Servicing meetings and events by booking rooms and placing orders for catering
Monitoring stationery levels and placing orders as needed
Other duties consummate with the role .


Employee onboarding and offboarding - 15%

Support employee onboarding and offboarding, including issuing ID cards, netIDs, and completing employee right to work checks
Assist in the process of issuing of faculty employment contracts.
Providing administrative support to the HR manager when required
Qualifications
Required Education



Educated to degree level or equivalent qualification/experience


Required Knowledge, Skills, and Abilities

A commitment to promoting a diverse and welcoming environment
Strong organisational ability; experience of completing tasks to high levels of accuracy and timeliness, attention to detail and a methodical approach
Positive and proactive attitude
Proven ability to manage own workload and to work flexibly in response to changing demands and priorities; able to cope under pressure
Excellent interpersonal and written communication skills; the ability to communicate with a diverse range of people at all levels and an enthusiastic team player
Computer literate including experience of Excel
Excellent numerical skills
Punctual, responsible, self-motivated and flexible
A commitment to delivering an excellent service; a positive attitude to staff development and training