We will need to hire a PEAK employee in May to fill in for an employee on Maternity leave. The tentative start date would be the end of May and would be for 13 weeks. We need someone very organized, good computer skills (especially Excel) and good communication skills.

Here are the main duties:

• Under the direction of supervisor, support all administrative duties to support the expansion of community preceptors for the College of Medicine.
• Assists with coordination and planning of program goals, grant timelines, and logistics.
• Provides support with purchases, travel, policies and procedures, awards, funding requests, and reimbursement requests.
• Initiates affiliation agreements for external community partnerships for the College of Medicine and School of Community Medicine. Reviews contracts and works with internal and external partners to execute affiliation agreements in a timely manner. Implements a tracking system for affiliation agreements and process renewals prior to the expiration date. Works closely with the legal team, the Senior Associate Dean and the Contract Specialist to process agreements. Establishes and maintains an on-going reporting process and provides updates to requesting departments.
• Maintains a database of external community partner faculty appointments and board certification status. Reviews documents of appointees and maintains up-to-date information. Notifies supervisor of changes in certification requirements and requests updated information from community preceptors as needed.
• Attends meetings, workgroup sessions, seminars and conferences as needed. Manages direct supervisors' calendar and meeting requests and acts as a representative for direct supervisor for meetings on occasion. Processes travel reimbursement for direct supervisor and manages travel requests. Represents the Community Partnerships department for internal and external meetings as needed.
• Performs various duties as needed to successfully fulfill the function of the position