Job Function:

Minimum Education:

Minimum Experience:

Preferred Experience:

Duties and Responsibilities:

• Perform administrative tasks, including ordering supplies, receiving supplies and services, tracking inventory; managing equipment requests, arranging payment of invoices, maintaining records, and reconciling budgets; communicating and coordinating with other units within the college, within the university, or outside the university, as necessary for the smooth functioning of the Dean’s Office; prepare, compose, and distribute information and schedule meetings for various college functions and meetings; track responses; prepare reports utilizing Word, Excel, and PowerPoint; maintaining membership lists of various committees; maintaining record of college policies; scheduling conference or class rooms for meetings or events.
• Perform secretarial and receptionist tasks, including travel arrangements and reimbursements; opening and closing of the office; maintain continuous front desk coverage, greet and assist visitors and answer telephone calls, answer inquiries and direct visitors to the appropriate office or person; establish and maintain a professional and organized atmosphere at the front desk and in the reception area; oversee and manage office email account and sort and distribute incoming mail.
• Assist with building, equipment, and technology issues through coordination with other units on campus, including Facilities Planning and Management, University Technology Services, and Classroom Support; coordinate and collect departmental requests for technology, summarize these in the technology plan, and maintain records; coordinate space allocation and management within the college; coordinate the maintenance of common areas.
• Facilitate communication and project management both within and outside the college; provide backup assistance in the absence of other office personnel.
• Maintain office equipment; assist with ordering of office supplies.
• Perform other related duties as assigned.
• Maintain regular and predictable attendance.
• Assist with the coordination of posters and digital displays within the college; facilitate workflow and handle paperwork including workorders, move/excess orders, and vehicle requests; provide logistical support for promotional, celebratory, information, and recognition events; assist with data collection and reporting; and assist the Associate Deans in working with departments and centers.