How to Apply:

Please e-mail your résumé and cover letter outlining your interest in this position and how you meet the qualifications to Carlotta Nelson, Office Manager at [email protected]

The deadline for applying is 11:59 p.m. on March 21, 2025.

Due to the high volume of applications we receive, we cannot personally respond to each submission. We will notify you by phone and/or e-mail if you are selected for an interview.

Resumes must include dates of employment but, you may redact or remove any information that will identify your age, date of birth or dates of attendance at or graduation from an educational institution.



BENEFITS OF WORKING FOR OSPD:

6 Health Plans- Cigna & Kaiser options
Basic Vision Insurance - included with medical plans
Dental Insurance
State Paid Life Insurance
State Paid Short-Term Disability
FSA – Healthcare and Dependent Care
HSA Plan with Employer Contribution
Generous Paid Time Off
11 paid holidays
Access to Mental Health and Well-Being Resources
Colorado PERA
401(k) and 457 Supplemental Retirement Plans
For more information on benefits please visit https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits. For additional information on PERA visit www.copera.org

Additional information about the Office of the Colorado State Public Defender can be found at: http://www.coloradodefenders.us/



Description of Job
We are recruiting to fill an Administrative Assistant position Colorado State Public Defender’s regional trial office located in Arapahoe. This is a full-time, entry-level Administrative Assistant position responsible for performing routine clerical and receptionist duties of a legal nature following established office procedures. Tasks are performed under direct guidance of an Office Manager or Supervisor while learning office and court procedures and case file management systems. Individuals must have strong interpersonal skills to successfully work with colleagues and court staff and to provide patient and compassionate service to indigent persons charged with criminal offenses. The work environment is fast-paced and has a high volume of telephone calls, client interactions and various interruptions. Individuals require the ability to multitask and perform tasks in a timely manner with accuracy and attention to detail.





Primary Duties and Responsibilities:



Performs general reception duties including answering phones with multiple lines. Screens calls, takes messages and refers callers to the appropriate person, office or agency.
Greets and assists onsite visitors such as, clients, coworkers, and other agency personnel. Provides general information such as, name of appointed attorney and scheduled court dates. Maintains the reception area.
Checks the main voice mail and email inbox for the office frequently during scheduled work hours. Responds to, or forwards voice and emails to appropriate person, office or agency.
Assists persons applying for representation by a public defender. This includes explaining the application process and ensuring the person is able to submit completed documents. Reviews applications and verifies for completeness in accordance with eligibility guidelines. Processes applications in accordance with State and Regional Office policies.
Opens, enters data and updates, and may close client files in the online case management system. Moves hardcopy files to/from the closed file room in accordance with policy and procedure.
Uses court or local jurisdiction internet sites to search client case information.
Processes incoming and outgoing mail and performs routine clerical tasks such as, copying, printing, sorting, and distributing forms and documents.
Makes weekly courthouse runs to pick-up digital and hardcopy discovery files when e-filing is not available.
Uploads large volumes of electronic documents, files and media into the online case management database. Scans and uploads hardcopy documents.
Attends meetings and trainings as required.
Performs other administrative duties as assigned.