Administrative Coordinator

Ball State University

Muncie, IN

ID: 7302675 (Ref.No. BSU46813)
Posted: Newly posted
Application Deadline: Open Until Filled

Job Description

Support the Department Chairperson, coordinate the department office, and oversee the daily work flow.

Ball State University welcomes applications for an Administrative Coordinator.

Job Function:

Support the Department Chairperson, coordinate the department office, and oversee the daily work flow.

Minimum Education:

Associate's degree or an additional two years of related experience will be accepted in lieu of an associate's degree.

Minimum Experience:

One year of related experience; supervisory experience.

Preferred Experience:

Experience in an academic office; budget management experience; good communication skills.

Duties and Responsibilities:

Communicate with administrators, other Chairpersons, faculty, staff, and students and serve as information source and troubleshooter. Analyze non-standard situations, determine best solution, or direct person/problem to appropriate area.
Prepare and maintain files for faculty job searches; utilize most recent hiring
software for recruiting all candidates; correspond and communicate with candidates.
Help to onboard new faculty and graduate assistant hires as to University policies, procedures and resources.
Monitor departmental time cards, recording faculty absences and approving student worker and graduate assistant time cards.
Research, compile, and contribute data to various reports including personnel records, annual and unit reports, etc.
Monitor, prioritize and respond to all departmental communications through email and postal mail, acting on routine items of correspondence and departmental business.
Coordinate calendars as needed for Chairperson and department, helping to schedule meetings as needed for department business, P&T and other personnel discussions.
Provide and maintain confidential files for promotion and tenure documentation, salary applications, graduate faculty applications; create and maintain files for faculty candidates.
Maintain regular and predictable attendance.
Perform other related duties as assigned.

At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.

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