Financial Coordinator

Ball State University

Muncie, IN

ID: 7302155 (Ref.No. BSU46756)
Posted: 1 month ago
Application Deadline: Open Until Filled

Job Description

Support the Department Chairperson, manage and disperse English Department accounts/finances, advise the department chair on financial issues, manage individual faculty departmental/internal/external accounts, coordinate various accounts with university offices and the Foundation.

The Department of English welcomes applications for Financial Coordinator.
The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.

Job Function:

Minimum Education:

Associate's degree or an additional two years of related experience will be accepted in lieu of an associate's degree.

Preferred Education:

Bachelor's degree.

Minimum Experience:

One year of office coordination, secretarial support, or other related experience.

Preferred Experience:

Experience in an academic office; supervisory experience. Experience with University systems.

Duties and Responsibilities:

Monitor, record and update all department budgets, including but not limited to supplies and expenses, student worker wages, grants and awards, research incentives, and Ball State University Foundation accounts. Process all purchases and reimbursements for department and faculty expenditures.
Research, compile, and contribute data to various reports including personnel records, annual and unit reports, etc.
Manage the use of departmental credit card, upload credit card statements and receipts, manage department and individual faculty payments.
In tandem with departmental operations coordinator and schedule specialist, process annual load and wage confirmations through university FLAC system and process non-standard stipend and wage payments through EPAFs.
Maintain, inventory and order all office supplies and departmental equipment. Serve as liaison for department with Facilities Planning and Management and Custodial Services for needed building requests and area repairs.
Prepare and generate office financial reports and correspondence, produce mid-year and end-of-year financial reports, generate other financial reports as requested.
Maintain regular and predictable attendance.
Perform other related duties as assigned.
Process and maintain all travel requests for the faculty, staff, graduate assistants, graduate and undergraduate students; make arrangements for University Motor Pool Vehicles; monitor and process reimbursements; track department travel budget, etc.

At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.

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