Job Description

The Department of Psychology includes a large undergraduate and graduate program with 4 training areas, 3 service clinics and an MRI service center. The Director of Business Operations provides leadership for the budgetary and grant operations for the Psychology department.

Responsibilities of the position include:

• Managing the daily operations and supervision of the department’s business staff.

• Providing oversight for the fiscal operations of the Psychology Department, including budget development, communication, implementation and evaluation; salary and operating budget adjustments; management of end-of-year balances and carryover; management of pooled salaries and position allocations; management of pooled resources under the department head's direction; oversight of contracts, grants, and their related cost sharing commitments, labor redistributions, and overhead allocations; review and approval of orders and purchases; review and approval of travel reimbursements and wage payroll; and management of fixed assets. Designated representative for signature authorization for department head, associate head, and center directors.

• Serve as fiscal and budgetary coordinator for centralized budgets in the department, including being the point of contact and providing monthly financial budget to actual reporting.

• Oversee and manage monthly reconciliations; purchasing and accounts payable; accounts receivable; processing of travel authorizations and reimbursements; payroll reconciliations; and human resource transactions.

• Other responsibilities may include researching and solving problems, ensuring a high level of public-facing service, scheduling training as needed for department usage of university systems, and assisting in management analysis and planning for a variety of single issue and ongoing projects.

Required Qualifications

• Bachelor's degree in accounting, business administration or related field or equivalent training and/or experience.

• Knowledge of principles of financial, budget, and business operations planning and control, with the ability to analyze, summarize and present information as needed.

• Advanced skills in using spreadsheets and data management software.

• Significant experience in finance and administration in higher education, including grants policies and procedures.

• Experience in a supervisory role. Excellent analytical, critical thinking, strategic planning, attention to detail and problem-solving skills.

• Ability to interpret, apply, and communicate management and personnel policies accurately and effectively.

• Must have a collaborative, team-based approach to problem solving, strong communication, organizational and interpersonal skills, and the ability to interact respectfully and comfortably with all individuals in a diverse environment.

Preferred Qualifications

• Advanced knowledge of Virginia Tech Financial and Human Resources policies and procedures.

• Experience working with university tools and applications such as Banner, MicroStrategy, HRIS, Labor Redistribution System, Banner Time Entry, Departmental Leave Reporting, HokieMart, and Chrome River.

• Experience and knowledge of OSP policies and procedures; including pre-award, post-award, SUMMIT System, OSP Award Management Tool.