Job Summary:
As part of the Student Affairs Business Office, the ASM Financial Specialist will work directly with students and staff to support the operations of the Associated Students of Madison (ASM), the UW-Madison student government. This position will work directly with ASM student leaders and students from Registered Student Organizations (RSOs) that seek to access student segregated fees, helping students to navigate a complex environment in a prompt and friendly manner.

The ASM Financial Specialist will track expenses and funding for student groups, while providing hands-on guidance that aligns with university and ASM policies. This position will develop financial reports, reconcile expenses, and work with various campus partners for the benefit of student organizations. Tasks include helping students navigate payments, reimbursements, and purchases through several university finance and HR systems. Occasional evening meetings with students may be needed. While the position is financed-focused, it requires an individual with a passion for working with, advising, and offering support to our students.

Responsibilities:
Primarily reviews, approves, and advises on a variety of complex financial transactions. Reconciles transactions. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. Recommends controls and process improvements and troubleshoots complex financial errors. May be a lead or resource for others in the unit.
20% Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
10% Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
10% Reallocates expenses to appropriate funding strings
10% Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
15% Answers complex fiscal questions and provides information based on set materials and standards to various audiences
5% Reviews transaction processing internal controls and recommends policies and procedures
5% Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
5% May train staff on financial processes and best practices
20% Responsible for hiring student employees in the payroll system for ASM and coordinating their onboarding activities
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion