Job Function:

Minimum Education:

Preferred Education:

Minimum Experience:

Preferred Experience:

Duties and Responsibilities:

• Supports department faculty including providing information of university departments and processes, completing required forms in a timely manner, and proof reading and editing department documents.
  
• Supports department Chairperson regarding regular reports, special projects and miscellaneous duties, including assisting with university reports, preparing department documents, and scheduling university related appointments.
  
• Maintains departmental records, personnel files, and databases and maintains department electronic filing system and file sharing to ensure compliance with university regulations.
  
• Maintains budgetary records for all department accounts, including monitoring and reconciling departmental budgets, submitting online purchase orders, processing reimbursements, and creating and maintain pre-approval and expense reports for travel.
  
• Supervises and directs student assistants, including providing orientation and training, planning and delegating work assignments, creating work schedules, and verifying timesheets. Supports other employees, such as graduate assistants and supplemental instructors.
  
• Assists with class scheduling, such as creating drafts, completing required forms, assigning spaces, and assists the Chairperson in creating new or revising existing courses and programs. Assists students with scheduling as required, such as providing information of department programs and classes and providing overrides as required.
  
• Oversees and manages office operations, such as preparing reports, documents, communications, and presentations; communicating and collaborating with other university department and units; and organizing and planning department meetings and events.
  
• Monitors, updates, and maintains inventory of supplies and equipment, including overseeing use of copiers and computer equipment and monitoring key control.
  
• Assists department Chairperson with hiring processes, such as creating and editing position descriptions and hiring proposals and maintaining and managing hiring workflow.
  
• Serves as point of contact for the department, receiving office visitors, answering phone calls, providing information, or directing inquiries to appropriate departments. Assists the chair in communication with department advisory board.
• Collaborates and coordinates with the Economics Club, the Institute of Political Economy, other college departments, and the Dean’s Office.
  
• Performs related duties as assigned.
  
• Maintains regular and predictable attendance.