Job Profile Summary

Under limited supervision, the Employee Records & Services Analyst provides professional support to the Human Resources, Talent & Culture department through the performance of assigned core functions within the employee records functional area. This position acts as a resource to internal employees and external customers on employee records and data and represents the department on Talent & Culture initiatives.
The incumbent should be detailed oriented, a systems thinker who is able to communicate at a high level of efficacy and professionalism, both verbally and in written communications.
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant
to Florida Statute 295. Certain servicemembers may be eligible to receive waivers for
postsecondary educational requirements, in the employment by the state and its political
subdivisions and are encouraged to apply for the positions being filled.
Applicants claiming preference are responsible for providing required documentation at the
time of submitting application.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/militaryservice-
records/ or call 1-866-272-6272.

  

Minimum Education:

• Bachelor’s degree required preferably in Human Resources, Public Administration, or related field.

Minimum Experience/Training:

• Minimum four years of related experience preferably in human resources field.

• Demonstrated proficiency in Microsoft Office applications, Workday or other Human Capital Management system,

• Demonstration of successful project management, good judgment, and a can-do attitude is highly desired.

• An equivalent combination of experience and education may be considered.

Minimum Certifications:

• HRCI, SHRM, or other HR certification preferred.

Essential Functions:

• Daily - 20%: Analyzes, evaluates, maintains, and approves activities of assigned human resources function, which includes personnel actions and employment records. Ensures compliance with state laws, policies and procedures; reviews documents for accuracy and completeness and compliance with policies and procedures; enters personnel action information into Workday; delivers exemplary customer service when communicating/corresponding with administration, management, faculty, staff, outside agencies, educational institutions and the general public while maintaining confidentiality of employee and applicant information.

• Weekly -10%: Monitors, audits, verifies, and reconciles, human resources data to ensure compliance with policies and procedures. Generates ad-hoc personnel reports.

• Daily -10%: Serves as the liaison between Talent & Culture, external entities, and with the Office of General Counsel, Payroll, Benefits, Recruitment, Compensation, and Talent Management to provide consistent, timely and accurate information pertaining to unemployment claims, verification of employments, subpoenas, retirement, and related pertinent personnel information.

• Daily -10%: Analyzes data and statistics for trends and patterns with attention to employee records and compliance with employment laws and regulations. Prepares reports of data results, presenting and explaining findings to resolve and/or make recommendations that comply with college policies and procedures.

• Quarterly -10%: Conducts testing, maintains and updates test scenarios, and prepares analysis of system updates based on Workday (WD) enhancements. Monitors new WD functionality and how affects current processes. Makes recommendations to Records Management Director.

• Daily - 10%: Prepares and maintains detailed records and electronic files related to employment, recordsprocessing activities, and faculty credentialing.

• Other, as Needed- 5%: Maintains current knowledge of best practices and techniques through participation in professional organizations or conferences, attendance at meetings or workshops.

• Other, as needed 10%: Performs research, special projects, tests, documents, and maintains related materials and information associated with employment records.

• Daily- 10%- Maintains, retains, and monitors disposition schedules of employee records in compliance with state and federal regulations.

• Other, as Needed -5%: Performs other related duties as assigned.

Knowledge, Skills and Abilities:

• Ability to plan and manage workflow, priorities and results accomplishment.
• Knowledge of recruitment, record keeping principles, applicable laws, and regulations relevant to human resources.
• Ability to maintain confidentiality and handle sensitive information.
• Fully proficient in professional and functional standards and protocols of position.
• General understanding of College's structure, policies and practices, and the impact on own area.
• Ability to work in a fast-paced environment and provide best in class customer service.
• Ability to contribute in multiple related areas within the function.
• Expertise in understanding and following project plans, including the coordination of multiple resources and activities.
• Understanding of an ability to coordinate interdependencies of work within the area and of resources from outside the area.
• Ability to exchange information with individuals and collaborate with colleagues within the College as well as presentation.

Our Culture – At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.

Job Title

Analyst, Employee Records and Services

  

Position Number

P0082999

    

Job Status

Full time Regular

    

Department

Records Management

  

Location

Cypress Creek Administrative Center

    

Pay Grade

714

    

Salary

$42,320 - $49,726 (Salary rate commensurate with education and experience)

  

Work Shift

First Shift

   

Work Schedule

Monday – Friday/Weekends/Varies

   

Hours Per Week

40

   

Posting End Date

Open Until Filled

   

Comments

To be considered for this position, a completed online employment application form along with a resume and transcripts are required.

   

Designated Essential Personnel

No

   

FLSA Status

Non-Exempt

   

Position Classification

Professional Technical Staff (PTS)

   

Special Instructions to Applicant:

For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.

**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**

Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.

Employment is contingent upon successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.

  

Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.