Job Description Summary

Organizational Transformation Lead for Strategic Initiatives (Perelman School of Medicine)

Job Description Summary
The primary function of this position will be to manage administrative projects on behalf of the Executive Director of Administration (EDADM)for the Perelman School of Medicine. The position is responsible for managing the complete life cycle of moderate to complex administrative projects, including approval, planning, execution, and closeout to ensure planned results are achieved on time. The position must provide the necessary leadership to advance the projects, identify and resolve roadblocks, collaborate with other areas as applicable (e.g., UPHS, central University, CPUP) and have the ability to do this independently with minimal direction. Develops budgets and timelines and ensures progress to plan and track critical project achievements. The position coordinates the activities of cross-functional project teams. The position has in-depth experience, knowledge, and skills in human resources. The position has demonstrated the ability to understand and consolidate large amounts of HR data into user-friendly documents that help guide and instruct projects as appropriate. Acts as a resource for colleagues with less experience. In coordination with the EDADM, help identify and prioritize projects most beneficial to PSOM. Operates professionally and when appropriate and necessary works independently and collaboratively across the School with BAs and other leadership around PSOM and University. Other related duties as assigned.

Core Responsibilities
• Provides research and assistance to EDADM and School leadership in developing and designing new projects.
• Uses formal processes and tools to manage resources, budgets, risks, and changes to scope.
• Manages project status and information through formal briefings, project update meetings, and written, electronic and graphic reports.
• Develops, maintains, and manages detailed project plans, action items, and major milestone timelines for all assigned projects. Monitors and creates project deliverables.
• Coordinates with other projects and initiatives which may impact the successful completion of the project.
• Manages all assigned projects to completion, ensuring on-time delivery and maintaining project ownership.
• Acts as the single point of contact for project status. Maintaining communication with stakeholders.
• Facilitates project meetings.
• Addresses problems and roadblocks through contingency planning and presents solutions or options to the EDADM. Ensures effective implementation of solutions/changes.
• Consistently exercises judgment and discretion in matters of significance.
• Other duties and responsibilities as assigned


Certification SHRM certification preferred
Education Bachelor's degree required
Work Experience 5-7 Years in Human Resources
Job Description

Associate Director of Administrative Projects (Perelman School of Medicine)

Job Description Summary

The primary function of this position will be to manage administrative projects on behalf of the Executive Director of Administration (EDADM)for the Perelman School of Medicine. The position is responsible for managing the complete life cycle of moderate to complex administrative projects, including approval, planning, execution, and closeout to ensure planned results are achieved on time. The position must provide the necessary leadership to advance the projects, identify and resolve roadblocks, collaborate with other areas as applicable (e.g., UPHS, central University, CPUP) and have the ability to do this independently with minimal direction. Develops budgets and timelines and ensures progress to plan and track critical project achievements. The position coordinates the activities of cross-functional project teams. The position has in-depth experience, knowledge, and skills in human resources. The position has demonstrated the ability to understand and consolidate large amounts of HR data into user-friendly documents that help guide and instruct projects as appropriate. Acts as a resource for colleagues with less experience. In coordination with the EDADM, help identify and prioritize projects most beneficial to PSOM. Operates professionally and when appropriate and necessary works independently and collaboratively across the School with BAs and other leadership around PSOM and University. Other related duties as assigned.

Required Competencies

Deep understanding of organizational design, workforce transformation, and strategic planning.
Deep understanding of Human Resources and people focused programs and initiatives (engagement, recognition, performance, wellbeing, etc.), organizational change, culture programs, strategic communications.
Highly developed communication, relationship building and collaboration skills.
Exceptional data analytic skills with ability to interpret data, develop reporting, and convey complex systems and technologies in simple, user-friendly terms.
Demonstrated success in fostering user adoption of new processes, technologies, or programs.
Proven ability to lead and deliver on complex, high-impact projects within a fast-paced and evolving environment.
Familiarity with learning design, adult learning principles, and group/team facilitation.
Strong business acumen combined with an understanding of human factors in transformational change.
Proven ability to build effective relationships with technical and clinical teams to design and execute change, particularly related to technical implementations.
Team player mindset with the ability to work collaboratively or independently as needed.
Results-oriented with strategic planning and tactical execution capabilities.
Ability to convey complex systems and technologies in simple, user-friendly terms.
Strong business acumen combined with an understanding of human factors in transformational change.
Qualifications

Bachelor’s Degree

Master’s in I/O Psychology, Organizational Development, Business Administration, Human Resources, or closely related field preferred.

Certifications in project management (PMP, etc.), change management (Prosci, CCMP), design thinking, data analytics, and human resource management (PHR, SHRM-CP, SPHR, SHRM-SCP, World at Work, etc.) are highly desirable.

5-7 years of experience leading large scale organizational changes / consulting / project management / OD

Demonstrated track record working across multi-disciplinary teams (including technical or clinical teams) in identifying, designing, and executing transformations (e.g., policy, organizational, technical).

Experience in an academic and/or healthcare environment is highly desirable.