Administrative Assistant to the Associate Dean and Academic Affairs Coordinator

Ball State University

Muncie, IN

ID: 7293456 (Ref.No. BSU45646)
Posted: Recently posted
Application Deadline: Open Until Filled

Job Description

Coordinate academic affairs activities for the College and serve as administrative assistant to the Associate Dean for Academic Affairs.

The College of Health welcomes applications for Administrative Assistant to the Associate Dean and Academic Affairs Coordinator.
This is a unique opportunity to coordinate academic affairs activities for the College and serve as administrative assistant to the Associate Dean for Academic Affairs.
Thank you for your interest in a career at Ball State University. We are committed to excellence through a talented and diverse faculty and staff. Inclusiveness and freedom of expression are a part of our enduring values and inform our efforts. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service. At the same time, we enhance the economic, environmental, and social vitality of our community, our state, and our world. We are excited that you want to join us in these endeavors!
The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.

Job Function:

Coordinate academic affairs activities for the College and serve as administrative assistant to the Associate Dean for Academic Affairs.

Minimum Education:

Associate's degree or an equivalent combination of education and experience will be accepted in lieu of an associate's degree.

Preferred Education:

Associate's degree in administration or business.

Minimum Experience:

At least one year of related experience.

Preferred Experience:

Excellent interpersonal skills, an ability to interact with a wide variety of individuals, and employ a customer service approach.

Duties and Responsibilities:

Facilitate curriculum actions, including coordinating committee meetings and serving as a specialist for Watermark, Canvas, and Banner to assist Associate Dean as well as academic unit chairs/directors, program directors, and staff.
Maintain accreditation records for 18 programs and coordinate external accreditation and internal unit review schedules.
Coordinate schedule and communication related to student grievances, grade changes, late withdrawals, etc.
Coordinate with the Office of Field Education & Community Outreach to assist with external affiliations, including contracts with academic program partners and external sites for field and clinical education.
Process and maintain electronic files for Graduate Faculty Status and collect and upload Conflict of Interest/Conflict of Commitment documents.
Manage the Associate Dean’s schedule and related processes. Anticipate and assess meeting and agenda needs and plan accordingly. Process travel and other expenses.
Coordinate and prepare documents for regular and ad hoc meetings related to academic affairs and maintain meeting minutes. Maintain electronic files.
Write, review, and proof correspondence, reports, and other documents on behalf of the Associate Dean.
Assist with the planning and follow-through of college events and activities.
Serve as a backup in the Dean’s office to the Assistant to the Dean & Office Manager. Participate as a dean’s office team member in planning and executing college initiatives. Serve as a backup for entering items and ordering supplies in SciQuest.
Perform other related duties as assigned.
Maintain regular and predictable attendance.

At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.

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