Summary

The Department of Orthopedic Surgery is seeking a Lead Program Management Coordinator. The role manages all aspects of the graduate program by providing advanced administrative leadership in planning, organizing and implementing programs. This role also provides administrative leadership and academic support in the attainment of accreditation and recognition of academic excellence.

Position may offer the flexibility of a hybrid work schedule after an initial training period.

Job Duties

• Coordinates and oversees the day-to-day operations of an education program.
• Maintains databases and preparing reports for accreditation reviews and internal assessments.
• Supports achievement of strategic goals through the design, implementation and evaluation educational plans.
• Manages all onboarding events for incoming trainees
• Oversees the trainee recruitment process of new trainees.
• Monitors and audits program activities to ensure compliance with applicable accrediting agency.
• Creates, monitors, and tracks documentation of training and educational activities; may assist with grade or evaluation collection and submission.
• Works directly with the BCM Graduate Medical Education office to complete all requirement, i.e., MedHub. May oversee others to assist with these crucial responsibilities.
• Manages the administrative functions for all annual events and processes
• Oversees administrative staff
• Serves as a liaison for the education program with Undergraduate Medical Education (UME)/Graduate Medical Education (GME)/the Graduate School for Biomedical Sciences/the School of Health Professions/Student Affairs, internal departments, applicable external agencies, or trainees.
• Schedules or coordinates lectures, evaluations, meetings, rounds, exams, seminars, training rotations, electives or special electives, duty/call schedules, ceremonies, or events.
• Provides administrative support for the program director and assistant program director; including maintaining calendars, scheduling meetings, preparing documents, and updating education materials.
• Gathers and analyzes data including preparing reports.
• May assist with program budget planning and monitoring.
• Provides assistance and training to lower level employees.
• Delegates tasks to others and is responsible for review of work.
• Performs other job-related duties as assigned.

Minimum Qualifications

• Bachelor's degree; four years of relevant work experience accepted in lieu of degree.
• Twoyears of relevant experience.

Preferred Qualifications

• Experience using Concur.
• Experience using Q-Genda.
• Excellent written and verbal communication skills.