Office Specialist - Anesthesiology & Perioperative Medicine
Job ID: 277582
Location: Augusta University
Full/Part Time: Part Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University-
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
Training Future Leaders in Anesthesiology & Perioperative Patient Care. In our long history as an academic anesthesia department, The Medical College of Georgia's Department of Anesthesiology and Perioperative Medicine has established clerkships, a pain fellowship, and an anesthesiology critical care fellowship. A joint emergency medicine/anesthesiology critical care fellowship started in 2019, and we welcomed our first pediatric anesthesiology fellow in 2020. Our anesthesiology residency program provides comprehensive training in perioperative patient care, pain management and critical care medicine. We pride ourselves in training expert clinicians who are independent and confident when they graduate from our program. Our goal is to provide outstanding care to our patients by integrating education, evidence-based medicine, and research in daily patient care. Our board-certified faculty paired with the school's high-tech simulation lab provide an immersive learning experience. We believe in encouraging open feedback, new ideas, and innovations that lead to efficient clinical care and build strong relationships with our faculty and staff.
Job Summary
This position provides administrative support to the Division of Pediatric Anesthesiology.
Responsibilities
The duties include, but are not limited to:
Administrative Support: Provide administrative support for seven current faculty soon to be eight within the Division of Pediatric Anesthesia, CRNA, Fellow and rotating Residents/Medical students. Provide backup support to the department's front Office staff. A team who facilitates services for APPs and Physicians. Handle routine correspondence related to patient care, teaching and research; compose routine letters, memos and reports; keep electronic files and backup of documents; update faculty CVs; provide routine updates regarding publications, presentations, etc. for faculty database ensuring all faculty records are kept current; maintain calendar for section faculty; schedule meetings, committee appointments, teaching, etc.; attend section meeting and maintain meeting minutes; distribute mail and other information such as policies, procedures, schedules, etc.; track CME requirements; and prepare travel authorization forms.
Office Liaison: Serve as office liaison when coordinating business on behalf of department for all things telecommunications and select information technology correspondence.
Administrative Duties: Procurement activities for the Division of Pediatric Anesthesia via PeopleSoft. Prepare Medical Administrative Services Reports for the CHOG Clinical Service Chief, Anesthesia Informaticist and Clerkship Director. Provide support to Department Assistant Property Control Officer.
General Office Duties: Daily reconciliation and facilitation of Anesthesia Billing for Pediatric and Obstetrics and Gynecology Anesthesia practice. Provide backup billing support to other areas of practice.
Other: Perform other related duties as assigned.
Required Qualifications
Associate's degree from an accredited college or university and one year of experience.
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization is required and a minimum of four years' progressively responsible office support experience.
Knowledge, Skills, & Abilities
Proficient in Microsoft Office and other computer software/databases.
SKILLS
Excellent interpersonal, written, and verbal communication skills. Detail-oriented with strong organizational, prioritization, and multi-tasking skills
ABILITIES
Ability to maintain confidentiality. Self-motivated with ability to work independently and as a team member.
Shift/Salary/Benefits
Shift: Days; Monday - Friday
Salary Minimum: $16.54-$19.86 hourly.
Pay Band: B3
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search for Job ID: 277582.
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.
Select University Faculty & Staff > Internal Applicants if you are a current university employee.
If you need further assistance, please contact us at 706-721-9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=277582&PostingSeq=1
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