Foundation Board Liaison & Administrative Assistant
Job ID: 278164
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
Job Summary
This position will serve as the board professional for the Augusta University Foundation and Augusta University Real Estate Foundation and all subsidiaries of each entity. The position serves as the staff support to the Chair and the Secretary of the Board of Trustees and is responsible for the management of all Foundation-related Board of Trustees workflow and official documents of the Board and Foundations. This position will also provide a high level of support for the Vice President and CEO of Foundations. This is a highly responsible position, dealing with confidential and sensitive information, while exercising considerable initiative, independent judgment and discretion. While interfacing with many campus constituents, to include senior leadership, this individual will also work with many external constituents ' including but not limited to Foundation board members, donors, volunteers, etc. The Foundation Board Liaison & Administrative Assistant will provide strategic support for the boards of trustees and requires the ability to respond quickly and with good judgment in a fast-paced environment. This position manages the execution of board/trustee meetings and logistics and events in which board members participate and ensures that every board and committee meeting is conducted in an organized and seamless manner. This position supports all administrative activities of the Foundations Office, all Foundation related events and special assignments as requested or needed.
Responsibilities
Responsibilities include, but are not limited to:
ADMINISTRATIVE MANAGEMENT: Coordinates and streamlines activities and strategic planning support based on the priorities of the Board Chair, Officers of the Board, Vice President and CEO for Foundations and the President of Augusta University. Called upon by executives to handle exclusive duties. Coordinates and provides administrative and technical support to the VP/CEO; and when appropriate, the staff of the Foundations Office. Schedules meetings and various appointments, manages calendar, maximizes the time of the VP/CEO. Coordinates travel arrangements and processes reimbursements and invoices for VP/CEO. Plans, manages and maintains detailed records and documentation of special projects and submits regular progress reports as assigned by VP/CEO.
GENERAL DUTIES: Serves as the staff support to the Chair and Secretary of the Board and along with the VP/CEO, manages the board and committee workflow. Responsible for strategic planning support, meeting communications and supporting materials. Plans, coordinates and executes board and committee meetings. Coordinates follow up communications or tasks regarding actions taken by the boards or committees. Represents the boards and committees across the enterprise at various meeting and events and serves as a point of contact for board engagement and giving throughout the enterprise.
COMMUNICATIONS AND DOCUMENT MANAGEMENT: Maintains the official documents for the boards and committees. Oversees and manages the preparation and timely distribution of communications for the boards, including agendas, minutes, bylaws, policies, conflict of interest disclosures, confidentiality statements, memos, plans, presentations, orientation packages, phone calls, emails and other materials in support of board and committee work and strategic goals. Draft and compose correspondence and reports; review reports for the VP/CEO and others as necessary. Prepares routine and complex correspondence including but not limited to letters, memoranda, reports, financial spreadsheets and PowerPoint presentations.
ADMINISTRATIVE SUPPORT: Manages various functions in order to increase the time the VP/CEO has available for executive level responsibilities including but not limited to 1) Being responsible for and empowered to use resources available to address a variety of complex and confidential situations in a timely manner. 2) Using a comprehensive knowledge of the structure and nature of institutional units, various boards, and donor relations, the incumbent will respond to inquiries and refer situations to the appropriate staff member or unit for expedient, confidential handling. 3) Responds effectively and confidentially to sensitive inquiries and requests from both internal and external constituents.
STAFF LIAISON: Serves as a staff liaison for current and former board members and as a point of contact for trustees. Assists board members with requests and objectives across the enterprise. Assists leadership with regular updates and communications to the boards and committees. Acts as primary staff contact for board and committee chairs and communicates meeting guidelines and protocol for the planning of board and committee meetings. Assists with relationship development associated with the boards, philanthropy officers and the President's Office. Maintain complex, confidential, administrative, fiscal, Foundation Office records system in the proper manner. Assist in the development of policies and procedures and processes for Foundations and be a communicator for them as requested.
OTHER DUTIES: Attends and supports events and meetings as assigned where trustees, major donors and senior leadership are present, and perform all other job-related duties as assigned.
Required Qualifications
Bachelor's degree from an accredited college or university in a related field with a minimum of five years of professional experience in administrative activities, event planning, board management/governance, non-profit organization or similar relevant experience.
OR
Associate's degree from an accredited college or university in a related field with a minimum of seven years of progressively responsible experience in administrative support/coordination positions.
Preferred Qualifications
Master's degree from an accredited college or university in a related field with direct experience related to the management of a board and/or corporate governance matters. Donor, volunteer and/or board relationship management experience. Strong attention to detail and demonstrated ability to manage multiple projects and deadlines. Demonstrated analytical, organizational and project management skills. Ability to work collaboratively to accomplish objectives. Effective interpersonal skills and demonstrated ability to work well with a team. Ability to take initiative, prioritize and complete work with minimal supervision.
Knowledge, Skills, & Abilities
Knowledge, Abilities and Skills
Ability to plan, organize and coordinate special events and meetings including logistics and communications. Ability to collaborate and possess strong communication skills - written and verbal. Excellent interpersonal skills and proven ability to foster effective working relationships with board members, executive and senior staff members, donors, and university staff. Strong attention to detail and a demonstrated ability to manage multiple projects and deadlines. Ability to take initiative, prioritize and complete work with minimal supervision. Self-motivated, focused, positive attitude, flexible and proactive. Ability to make decisions and maintain confidentiality. Ability to exercise sound judgement, tact and diplomacy. Commitment to quality customer service. Ability to interpret detailed documents, journals, reports and files. Highly developed computer skills to include Microsoft Office. A high energy level, integrity and sincerity. Ability to manage and lead in a high- volume, complex environment.
Shift/Salary/Benefits
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Pay Band: B12
Salary Minimum: $62,300 - Midpoint: $79,400
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search Job Opening ID: 278164.
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.
Select University Faculty & Staff > Internal Applicants if you are a current university employee.
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=278164&PostingSeq=1
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