Temporary Departmental Coordinator - Part Time

University of Louisville

Louisville, KY

ID: 7289739 (Ref.No. R105865)
Posted: Newly posted

Job Description

Department:

Hlth Promo and Behavioral Sci-JM

Location:

Health Sciences Center

Time Type:

Part time

Worker Type:

Temporary (Fixed Term)

Job Req ID:

R105865

Minimum Requirements:

HS or GED and two years of related experience, or an equivalent combination of education and experience.

Position Description:

The School of Public Health / Health Promotion and Behavioral Science is seeking a part-time temporary administrative support staff member to work up to 25 hours per week. This role will provide vital administrative assistance to ensure the smooth operation of departmental activities. Responsibilities mainly include administrative support and serving as a primary resource for faculty, students, and the Department Chair. The Department Coordinator will help develop and implement departmental functions, policies and strategic planning, and be involved in various aspects of the department's functions, including faculty affairs, academic programs, research activities, event coordination, safety, alumni engagement, and public relations.

Essential Duties & Responsibilities

  • Assist with coordinating departmental faculty meetings.

  • Manage office supply orders and inventory.

  • Update and maintain the Wall of Recognition.

  • Support the HPBS procard processes.

  • Serve as point of contact for applicants, newly admitted students, student services, outside organizations and schools, and SPHIS administration

  • Handle student financial reimbursements and travel logistics.

  • Process Graduate Research Assistant (GRA) funding requests.

  • Co-advise Master of Public Health (MPH) students with MPH director.

  • Maintain and update HPBS student database.

  • Review student GPAs for academic warnings and probation statuses and prepare correspondence.

  • Oversee all student administrative processes, including variance forms, advisor changes, add/drop requests, grade changes, and workload waivers.

  • Assist with independent study arrangements for students.

  • Support dissertation processes, including committee formation, proposal defense scheduling, and announcements.

  • Order textbooks for courses.

  • Assist with course evaluation processes.

  • Coordinate appointments for part-time lecturers and adjunct faculty.

Preferred Qualifications

  • Strong organizational and communication skills.

  • Ability to manage multiple tasks and deadlines.

  • Experience in an academic setting is preferred.

  • Proficiency in database management and office software.

  • Ability to adeptly navigate various university systems and processes

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard torace, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team atemployment@louisville.eduor 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email atemployment@louisville.eduor by phone 502-852-6258.



Equal Employment Opportunity The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258. Assistance and Accommodations Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208. If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258. About the University of Louisville In 2023, the University of Louisville celebrates its quasquibicentennial, the 225th anniversary of the 1798 beginnings of higher education in Louisville. One of the nation’s first city-owned, public universities, UofL today is a vital ecosystem that creates thriving futures for students, our community and society. As one of only 79 universities in the United States to earn recognition by the Carnegie Foundation as both a Research 1 and a Community Engaged university, we impact lives in areas of student success and research and innovation, while our dynamic connection with our local and global communities provides unparalleled opportunities for students and citizens both. The university serves as an engine that powers Metro Louisville and the commonwealth and as a classroom for UofL’s more than 23,000 students, who benefit from partnerships with top employers and a wide range of community service opportunities. To learn more, visit louisville.edu. The University of Louisville is a public university in Louisville, Kentucky. It is a member of the Kentucky state university system.