Budget Specialist for Academic & Student Affairs

About Us

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

Job Summary

The Academic and Student Affairs Budget Specialist's primary responsibility is to assist the Provost in the administration of budgets and all financial transactions and reports. This Specialist also performs a variety of administrative duties that support the Provost.

Responsibilities

Function 1 -

Monitors all budgets for the Senior Vice President for Academic & Student Affairs/Provost to ensure funds are available to cover the fiscal year and the proper accounts are charged (i.e. state funds, foundation funds, grant funds); monitors the budgets of other departments within Academic & Student Affairs as required

Function 2 -

Submits budget transfers throughout the fiscal year as directed by the Provost

Function 3 -

Assists the Provost with annual budget planning; submits budget documents to Budget & Finance

Function 4 -

Tracks, processes, and submits all budget manager authority documents in Academic & Student Affairs as leadership changes occur

Function 5 -

Processes all financial transactions approved by the Provost: requesting quotes, generating purchase orders, paying invoices, and submitting reimbursements

Function 6 -

Prepares travel documents and submits expense reports

Function 7 -

Authorized P-Card holder, reconciles monthly statements and maintains records based on state requirements

Function 8 -

Creates budget and financial reports, correspondence, and presentations as requested by the Provost

Function 9 -

Maintains office supplies for normal operations in the Provost's Office

Function 10 -

Performs other duties as assigned

Required Qualifications

4 Year / Bachelor's Degree

Three (3) years of experience in higher education

Five (5) years of experience in a general office environment with accounting experience

Preferred Qualifications

Graduate Degree

Three or more years of experience in higher education

Proficient in Microsoft Office Suite, Banner, and Peoplesoft

Knowledge, Skills, & Abilities

Ability to work in a fast paced environment with a variety of individuals including the general public, faculty, staff, and students

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, equal educational opportunity, and affirmative action institution. It is the policy and practice of our institution to recruit, hire, train, promote, retain, and educate persons without regard to race, color, national or ethnical origin, age, disability, sex/gender, religion, sexual orientation, gender identity, genetic information, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, ADA, Sections 503 and 504 of the Rehabilitation Act, AREA, and Executive Order 11246 ). For questions or more detailed information regarding this policy, please contact the Georgia Gwinnett College Human Resources Team at (678) 407.5070 or email mailto:[email protected]. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Payroll and Benefits at (678) 407.5054 or email mailto:[email protected]. Any individual who feels that they may have been discriminated against should contact the Office of Equal Opportunity and Title IX Compliance at mailto:[email protected].

Background Check

• Credit Report

• Position of Trust + Education

Other Information

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.

To apply, visit https://apptrkr.com/5723102

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