Job Summary
Provides administrative assistance to the Biological Sciences Department Chair, Faculty, and Students. The Candidate must practice confidentiality of records and other department information. Communicate effectively utilizing excellent oral and writing skills. The candidate must follow instructions and provide clerical and secretarial duties pertinent to the Biological Sciences Department.
Knowledge Skills and Abilities
Knowledge of supplies, equipment, and/or services ordering
Skilled in operating basic office equipment and Microsoft office software
Skilled in organizing and coordinating records
Excellent customer service
Ability to communicate effectively, both orally and in writing
Ability to maintain calendars and schedule appointments
Ability to understand and follow specific instructions and procedures
Ability to maintain confidentiality of records and information
Essential Job Functions
Performs a wide variety of assignments which may be confidential and require research to complete; operates personal computer to compose, edit, revise, tabulate, and print letters, tables, reports, and other materials
Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts screens and routes telephone calls; maintains log of inquiries as required
Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters
Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment
Establishes, maintains, processes and updates files, records, certificates, and/or other documents
Maintains Work-Study student records and work hours
Completes EPAF’s and requisitions for the Biological Sciences Department
Other related duties, as assigned by the Department Chairperson
Qualifications
High School diploma or equivalent (G.E.D); and 3 years administrative support or secretarial experience.
Licensing Requirements: Authorization to work in the US.