Job Summary
This recruitment will be used to fill one full-time Administrative Program Specialist position for the Food Science and Technology Department at Oregon State University (OSU).

The Administrative Program Specialist supports the Department of Food Science and Technology (FST) academic programs through coordination and administrative support of the graduate and undergraduate programs.

FST is home to more than 90 undergraduates and over 45 graduate students and this position is central to the success of the students and FST academic programs. The incumbent is the primary point of contact between FST and the Graduate School, Scholarship Office, Registrar and Scheduling Desk, handling daily issues for and with students, programs and faculty. The incumbent supports students though the academic life-cycle and thus must maintain and communicate in-depth knowledge of FST academic programs, requirements, and OSU policies to support students’ successful completion. The incumbent works closely with FST undergraduate academic advisor and undergraduate and graduate committee chairs, is an active participant and supports departmental academic committees, and works as part of the office team in support of the department and department head. The incumbent is responsible for establishing, managing, and coordinating scholarship administration, and collaborates with many OSU and college academic offices to carry out the duties of the position. This position manages ongoing student/alumni record keeping and tracking data for the department.

College of Agricultural Sciences (CAS) faculty are committed to enhancing student success by engaging students in quality academic, research, internships, global studies, and other experiential learning opportunities. There is an expectation that, as part of your role in the college, you embody and advance the principles and practices conveyed in the CAS CARE Commitment document.

Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations. In addition, this individual will design, develop, maintain and/or carry out Extension programs to ensure that educational programs and outreach activities serve diverse populations, including those that have been historically marginalized/excluded from participation.

Please visit the following webpages for more information on our commitment to inclusive excellence:
OSU Extension Service https://extension.oregonstate.edu/about/diversity-equity-inclusion
OSU Moving Forward Together https://leadership.oregonstate.edu/president/moving-forward-together
Why OSU?
Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
75% Academic Administrative Coordinator:

15% Collecting and maintaining student record documents and academic program data:

10% Department Office Administration

Commitment to Diversity
Oregon State University’s commitment to student success includes hiring, retaining, and developing diverse faculty and staff to mentor and educate our undergraduate and graduate students from entry through graduation. The incumbent must be aware of, sensitive to, and demonstrate the ability to work well with diverse students and with a diverse workforce. Our Strategic Plan SP4 (https://leadership.oregonstate.edu/strategic-plan) articulates the strategies we believe critical to advancing and equalizing student success.
What We Require
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience.

What You Will Need
Ability to establish and maintain complex departmental programs and operations and apply policies, procedures, rules and regulations within a team environment.

Documented experience working independently and collaboratively.

Demonstrated regard for confidentiality, discretion, and diplomacy.

Demonstrated customer service focus, responsiveness to requests and problem-solving abilities.

Excellent communication and interpersonal skills.

Demonstrated ability to manage time effectively: meet deadlines, set priorities, manage and track multiple projects/activities/deadlines tasks, make effective decisions and work independently.

Proficient with word processing, spreadsheet and database software, and interactive web programs.

A demonstrable commitment to promoting and enhancing diversity.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
Strong preference for previous experience with:
OSU Academic Programs.
OSU curriculum and class scheduling policy and procedure.
OSU software and data management systems such as Ellucian Banner, Student Information System (SIS), MyDegrees, ScholarDollar, Courseleaf Section Scheduler (CLSS), Handshake, Box, Qualtrics.
Evidence of successful strategies for supporting and fostering student success.
Event planning and coordination.
Demonstrated ability to produce reports (data and statistical), program plans, documents and correspondence.