The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at [email protected] or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

This position provides essential administrative support to the Dean’s Office, specifically for the Herbarium, Laboratory Support Division, and BAS programs. While the incumbent may perform duties across all three main CSN campuses, the primary location for this role will be the Henderson campus. Key responsibilities include, but are not limited to:

Primary Responsibilities:

Administrative Support:

• Provide essential administrative assistance to the School of Science, Engineering, and Mathematics.

Campus Duties:

• Although responsibilities may extend to all three CSN campuses, the incumbent will be primarily based at the Henderson campus.

Program Assistance:

• Assist faculty leads for the BAS programs in Environmental Conservation, Environmental Management, Land Survey and Geomatics, and Environmental Laboratory Sciences. This includes advising individual students and groups, providing information on requirements, eligibility, course content, objectives, timelines, licensing, and other relevant topics.

• Provide social media support for the BAS programs, including but not limited to platforms such as Facebook, Instagram, and TikTok. Coordinate with the CSN Marketing & Communications Department to ensure consistency.

• Support the Laboratory Support Division Manager in all day-to-day operations as assigned.

• Assist with the operations of the Wesley Niles Herbarium and support the Herbarium Manager. Participate in organizing, scheduling, and coordinating special events and activities, including making arrangements for parking, seating, refreshments, and other amenities. Represent the departments, programs, or work units to students, faculty, leadership, and the general public.

• Provide secretarial support to the Biological Sciences and Physical Sciences Departments, including faculty, assistant chairs, lead faculty, lab coordinators, student workers, student volunteers, and department chairs as needed.

Additional Responsibilities:

• Answer calls on behalf of the BAS program leads, Herbarium Manager, and Lab Support Division Manager. Take detailed messages, defuse irate callers/students, prepare agendas, and take meeting minutes.

• Manage budget accounts, maintain records through purchase requisitions, payment vouchers, interdepartmental forms, limited purchase orders, etc.

• Prepare reports summarizing financial and statistical information, assist with budget development, create spreadsheets, prepare specialized reports, and monitor and maintain financial and statistical data.

• Plan and organize operations within the area of support, establishing and implementing procedures and desk manuals.

• Purchase supplies and equipment for the area of support, ensuring proper use of accounts to maximize financial benefit while meeting the needs of the departments.

• Compose documents and materials, including correspondence, memoranda, reports, etc.

• Handle incoming calls for the departments, providing and/or explaining information to faculty, staff, and students.

• Interpret and apply department, program, and institutional policies and procedures to individuals in the office or via phone.

• Distribute materials to faculty, staff, and students.

• Enter class schedules and create workload/LOA contracts for the departments when requested by the department chair.

• Coordinate with Department Chairs, BAS program leads, and the bookstore to ensure timely ordering of books and copies, and inform faculty of any changes due to availability.

• Work with Department Chairs and office personnel to ensure the office operates professionally.

• Manage the office, including responsibility for office supplies and department equipment.

• Maintain reliable and consistent attendance.

Minimum Qualifications

• Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations, and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims, and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience.

Starting Salary

Grade 25, Step 1 - $42,636.96.

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts.Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

To be considered for this position, please upload the following documents to your application:

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.  

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.  

Schedules are subject to change based on organizational needs.  

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.